Graduate Admin/Office Assistant-6700

Posting Details
Position Information
Position Headcount
1
Position Title
Graduate Admin/Office Assistant-6700
Organizational Unit
Dean of Students
Is this Role for an Undergrad or Grad Student?
Grad
Average number of hours per week
Up to 19 Hrs
Desired Start Date
01/29/2024
Projected End Date
05/31/2024
Anticipated Pay Range
$20.00 - $20.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
FWS Account Code
503005-Graduate Assistant
Job Number
STU16462122
Position Summary Information
Job Description Summary
Responsibilities
• Assist the Dean of Students Office staff with general office tasks
• Assist with answering the Dean of Students Office phone and covering the front desk (greeting visitors, etc.)
• Assist with documenting student information/data and report entry in the Student Outreach and Support (SOS) database
• Support the Dean of Students Office on special projects and data collection/maintenance
• Assist with the Dean of Students Office textbook program and laptop loaner program for students with high need
• Oversee accounting and budget reconciliation for the Student Hardship Assistance Fund, as well as maintain the database
• Assist the Executive Assistant with divisional budget reports and reconciliation
• Assist with data input and reporting for weekly meetings
• Support the Dean of Students Office with Board of Trustees Student Life Committee meetings and other major events
• Participate in and contribute to Dean of Students Office programs, services, experiences, and resources as determined by supervisor
• Develop and execute other project-based tasks, based on the interests of the graduate assistant and the needs of the office
• Assist with the preparation and implementation of Dean of Students Office programs and initiatives
• Other duties as assigned
Required Qualifications
The student will be handing confidential information, and will need to be organized and detail-oriented. The student will need to be willing to work with other Student Affairs staff and offices when additional support is requested.
Desired Qualifications
• Strong problem solving and conflict resolution skills
• Prior experience, at the graduate or undergraduate level, working directly with sensitive and/or confidential student information preferred
• Familiarity with budget reports and reconciliation
• Commitment to teamwork, collaboration, and providing service to students. Ability to exercise initiative and work independently
• Excellent interpersonal skills working with a diverse group of students, both individually, as well as in group settings
• Good time management skills and the ability to prioritize duties when faced with interruptions, distractions, and fluctuating workload
• Ability/willingness to work some nights (at least twice a semester for Trustee dinners)
• Effective written and oral communication skills; strong editing and proofreading skills
• Willingness to learn processes and attend trainings; student will be trained on FileMaker Pro database, PeopleSoft Finance, and Advocate
Special Instructions to Applicants
Quick Link
https://chapman.peopleadmin.com/postings/33002
Minimum Number of References
Maximum Number of References