Gme Program Coordinator

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Type of Position:
Instructional Development
Job Type:
Regular
Work Shift:
Sponsorship Available:
No
Institution Name:
University of Arkansas for Medical Sciences
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion. Visit our website to learn more: https://ddei.uams.edu/
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:
COM | DFPM Business Office
Department's Website:
Summary of Job Duties:
The Graduate Medical Education (GME) Program Coordinator will manage the day-to-day operations of the residency/fellowship program and contribute to the success of the program through support of the program director in accreditation efforts, educational programming and support of residents. The Program Coordinator is a member of the program's leadership team and as such has a unique knowledge of the Accreditation Council for Graduate Medical Education (ACGME) and program-specific requirements, policies and procedures. The Program Coordinator serves as a liaison between program and trainees, faculty, staff, hospital administration as well as internal and external departments.
Qualifications:

• High School diploma/GED plus seven (7) years of professional administrative experience or
• Bachelor's degree plus three (3) years of professional administrative experience required.
• Experience with utilizing MS Office Programs and Adobe Acrobat

Preferred Qualifications:

• TAGME - Training Administrators of Graduate Medical Education Certification.
• Experience with utilizing Workday, New Innovations, QGenda, EPIC, Eras, Thalamus, Survey Monkey, UAMS Online Call System, Signal and Zoom.

Additional Information:
Responsibilities:

• Management of ACGME Accreditation Data System (ADS), also known as WebADS, to include: Resident Roster, ADS Annual Update, Milestone Evaluations, Resident and Faculty Surveys and Case Log Reporting, if applicable.
• Participates in the development and management of program's improvement plans in response to ACGME Notification Letters/Citations/Areas for Improvement.
• Participates in the development and management of the UAMS College of Medicine (COM) GME Annual Program Evaluation. Is actively involved in the data collection and analysis as well as the written evaluation of program for the UAMS GME Annual Program Evaluation process.
• Tracks, reports and ensures compliance with policies and procedures.
• Compiles monthly billing report for submission to Housestaff Office.
• Manages and implements process for specialty-specific trainee exams.
• Oversees program's budget and purchasing processes.
• Plans and implements annual events to include graduation, retreats and various meetings.
• Staffs and supports didactics, lectures and resident conferences.
• Manages processes for visa requests.
• Develops and implements process for resident candidate recruitment and selection.
• Manages online residency programs, such as the Electronic Residency Application Service (ERAS), Thalamus, the National Resident Matching Program (NRMP), the AMA Residency and Fellowship Database (FRIEDA) and other relevant data sources.
• Manages the onboarding process for incoming residents and advancement process for continuing residents and checkout process for exiting residents.
• Oversees department-level trainee orientation.
• Maintains and updates program website throughout year. Creates program's promotional materials.
• Ensures that program utilizes the New Innovations software to include annual program activities: creation of personnel files, onboarding, resident schedules, evaluations for residents, faculty, rotations, etc. and advancement.
• Pulls data from New Innovations for Clinical Competency Committee meetings, Program Evaluation Committee meetings, resident advisor meetings and program director meetings, when applicable.
• Tracks resident duty hours as defined by ACGME Common Program Requirements and program-specific requirements.
• Provides New Innovations reports (duty hour, evaluation compliance, milestone reporting) to program director as requested.
• Maintains and updates Program Letters of Agreement for participating sites, which are housed in New Innovations.
• Uploads current program policy handbook on an annual basis.
• Maintains resident files to include: residency program processes, records and evaluations to include visa requirements and/or Educational Commission for Foreign Medical Graduates (ECFMG) documentation, as applicable.
• Follows procedures for monthly billing.
• Facilitates verification of training process for past trainees.
• Verifies resident progress through the program for board eligibility and completion requirements.
• Manages resident compliance with annual tasks: flu shot, TB skin test, conflict of interest, HIPAA and safety trainings.
• Maintains record of resident leave, resident schedules/rotations and final summative evaluation.
• Attends Program Coordinator Organization meetings to meet annual GME Scorecard Requirement minimums. (70% of monthly meetings).
• May perform other duties as assigned.

Salary Information:
Commensurate with education and experience
Required Documents to Apply:
List of three Professional References (name, email, business title), Resume
Optional Documents:
Special Instructions to Applicants:
Recruitment Contact Information:
Please contact askrecruitment@uams.edu for any recruiting related questions.
All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:
No Background Check Required
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Constant Physical Activity:
N/A
Frequent Physical Activity:
N/A
Occasional Physical Activity:
N/A
Benefits Eligible:
Yes