Front Desk Receptionist (Part-Time)

We are delighted that you are considering joining our team! We understand that the job search process can be challenging and time-consuming, and we appreciate the effort you have put into reviewing our job post.

We want you to know that your resume is important to us, and we will give it careful consideration. We value diversity and are committed to creating an inclusive workplace where everyone feels welcome and supported.

E&T Electric, LLC is a dedicated team of industrial electrical professionals servicing our clients by completing projects with integrity, innovation and quality. E&T Electric LLC upholds the highest standards in job safety, safe practices and employee safety education. Our core market includes industrial electric services.

At E&T Electric, LLC we provide dynamic career opportunities and mentoring for our employees. We are proud of our emphasis on fostering a strong sense of caring, mutual respect, and promoting a strong working relationship.

Front Desk Receptionist – Part Time

Coordinate office activities and operations of front office while providing clerical and administrative support to management.

Essential Functions:

• Incoming Calls- Answer in a timely manner. Take messages if necessary and distribute. Use message pad and email if out of office any call back numbers and short message with date and time. Verify the message is correct and all information is legible. Voice Mail- Retrieve messages, send to appropriate people, and return phone calls as needed.
• Scanning and filing documents, maintaining organization of filing systems (paper and electronic)
• Coordinate Bookings/Making Travel accommodations and reservations.
• Lodging- A job number must be provided before the reservations are made. Set up and maintain hotel lodging and tracking and charges associated. Book all hotel arrangements by states. The tracking log for lodging needs to be updated and have confirmation numbers and job numbers for all lodging. Get receipts for all rooms on Mondays.
• Car rental and flight reservations for employees traveling out of state or coming here. A job number must be provided before the reservation is made. Find the best pricing and rewards for all travel. We should be using points or some loyalty program that gives rewards for our travels and stays.
• Paid bills will be filed for accounting as they are paid. Assist as needed to keep all filing up to date.
• Office Equipment & Kitchen Maintenance: Keep office supplies well stocked. Keep a running list of things needed as they run out and submit a list to order online. Keep equipment stocked up with paper and ink and get service for any issues we may have.
• Check printer for ink and paper every morning, and keep kitchen well stocked and organized.
• Log Deliveries- Delivery Log on front counter. Keep updated each time a delivery is made. Make sure there are blank sheets to be used. Email and call all who need to know that product is here and get a confirmation of who will be responsible for pickup or where it needs to go. Mark on box job number and who is to pick it up. Or get it mailed to where it needs.
• Send E&T paychecks to out of state locations to managers.
• Update Company Directory- (contact phone numbers, positions, etc.). This may change often, so be sure to note any information that needs to be added or deleted. When you have made any changes e-mail the updated version to everyone in the office for their records.
• Maintaining Contact Files in Outlook- keep information up to date. Contact names, phone & fax numbers, e-mail addresses, websites, etc. Always enter business card information.
• Assist office and field personnel with additional office duties/projects as they arise.
• Keeping records and reports: Office administrative assistance carries out the computation and recording of important company records, record meeting and prepares meeting agenda for the person in charge of the meeting.
• Arranging appointments: complete work schedule, manage calendar and organize appointments.
• Receive all office billing and vendor invoices. Date stamp received, scan to Vendor folder and put in A/P folder in accounting office.
• Backup for payroll – 1. Purchase order log – A PO cannot be issued without a job number. Description of materials, vendor where materials are ordered from, who is ordering the material. 2. Create folders for new jobs & add them to the Job Log.
• Clerical Assistance- filing, logging communications, and other duties as required.
• Process vendor applications once approved by accounting.
• Process vehicle tag renewals and assist with fleet maintenance.

Education and Experience:

• High school diploma or equivalent required.
• At least two years of related experience required.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer and standing and walking, giving tours, and meeting with potential tenants.
• Must be able to lift up to 15 pounds at times.

Job Type: Part-time

Pay: $17.00 - $18.00 per hour

Expected hours: 28 per week

Benefits:

• Life insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No weekends

Experience:

• Customer service: 1 year (Preferred)

Ability to Relocate:

• Greeley, CO: Relocate before starting work (Required)

Work Location: In person