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Form of workJob Description
Serve as the welcoming face of Optimum Re, greeting employees and guests with a consistently friendly demeanor. Act as the primary point of contact, offering support to all departments or directing inquiries to the appropriate personnel.
Responsibilities:
- Ensure daily coverage of the Front Desk from 8:00 am to 4:30 pm.
- Maintain a consistently organized and clean Front Desk area.
- Adhere to security procedures for guest access and visitor badge issuance.
- Professionally greet and assist office guests and employees.
- Respond promptly to inquiries via phone, email, or in person.
- Screen and direct phone calls efficiently.
- Monitor and manage the Front Desk Email inbox, Voicemail and Fax folder.
- Receives, sorts, and ensures prompt delivery of daily mail. Facilitates all outgoing mail (using USPS and Fedex)
- Take charge of ordering office supplies and managing inventory.
Other Responsibilities
- Coordinate office lunches and catering requests.
- Assist with travel arrangements as needed.
- Assists other administrative staff with overflow work (scanning, document formatting, and expense reports)
- Assist other departments with tasks as needed.
Requirements for the role:
- Two years experience as a Receptionist in a professional business office
- High School Diploma
Competencies:
- Excellent communication skills, both verbal and written
- Ensure that all business matters are handled discreetly
- Strong customer service orientation (internal and external customers)
- Basic to intermediate skills using Microsoft Office Suite (Word, Excel, Outlook)
- Organizational skills
- Attention to detail
Our employees give Optimum its distinctive edge through the value of their contribution and the quality of the relationships they develop and build with clients. Since 1987, their competence, vision and loyalty have help to drive our company's performance and stability.
Optimum Re Insurance Company provides an excellent benefits package to its employees here are a few items:
•PPO Plan for Medical, Dental & Vision
•Flexible Spending Account
•Vacation, Personal, Sick time off
•11 paid Holidays
•Company Paid Life Insurance
•Company Paid Short term disability
•Voluntary Long term disability
•Accidental Death & Dismemberment Insurance
•Employee Assistance Program
•Tuition Reimbursement
•Continuing Education
•Volunteer Paid time off
•Gym Reimbursement
•Legal Shield Benefits
•401K
•Social & Philanthropy Events
•Flexible Work Schedule
•Hybrid Work Model
Optimum Re Insurance Company provides an excellent benefits package to its employees here are a few items:
•PPO Plan for Medical, Dental & Vision
•Flexible Spending Account
•Vacation, Personal, Sick time off
•11 paid Holidays
•Company Paid Life Insurance
•Company Paid Short term disability
•Voluntary Long term disability
•Accidental Death & Dismemberment Insurance
•Employee Assistance Program
•Tuition Reimbursement
•Continuing Education
•Volunteer Paid time off
•Gym Reimbursement
•Legal Shield Benefits
•401K
•Social & Philanthropy Events
•Flexible Work Schedule
•Hybrid Work Model
