Front Desk Reception/Adminstrative Assistant

Position Summary:

This position is ideal for the candidate who thrives in a fast-paced work environment, with frequent shifts in priorities, who can handle the minute details exceptionally well, yet also be aware of the “big picture”. The ideal candidate will have the ability to work on several projects simultaneously, in an effective and timely manner.

This position is under the direction of the Office Manager.

Essential Job Functions include but are not limited to the following:

• Corporate Office Reception – Oversee FRONT DESK - phones, greet visitors to corporate office, sort and handle incoming and outgoing mail, distribute accordingly; prepare and accept FedEx packages; order supplies; scan notices from various agencies such as Housing, Backflow Testing, etc. and email to appropriate Property Supervisor/Property Managers; contacts appropriate vendor to schedule this work.

• Administrative Assistant - manage and monitor monthly spreadsheet for corporate credit card charges; scanning and entering incoming invoices in Yardi property management software; mail out security deposit transmittals to former tenants; assist President/Owner(s) with various tasks; scan documents for Office Manager and President; special projects as needed.

The ideal candidate will comply with all federal, state and/or local laws relating to Fair Housing.

Other duties as they arise.

Minimum Requirements and Qualifications:

• Minimum of 2 years’ experience in office setting, preferably for a property management company.

• Detail-oriented; exceptional organizational skills in handling/filing of data, both hard copy and electronic.

• Proficiency in all Office 365 applications; Yardi Voyager a plus.

• Positive, “can-do” attitude, professionalism and a high level of enthusiasm.

Physical Requirements:

• Must be able to use a computer and general office equipment.

• Must be able to sit for long periods.

• Must be able to lift light files.

Job Type: Full-time

Pay: $25.00 - $28.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Los Angeles, CA 90064: Relocate before starting work (Required)

Work Location: In person