Front Desk Coordinator

Tarragon Northwest is a family owned and privately operated business that brings deep experience and leadership in developing quality properties. Services include research, real estate acquisitions, development, construction management, leasing and property management across the pacific northwest. Relationships, collaboration and quality make our projects successful.

The Administrative Assistant will provide receptionist and administrative office duties. This position requires a highly organized, self-motivated, personable individual. Must be reliable, timely, professional and anticipate the needs of the office.

WHY WORK FOR US

• Family Owned and Privately Operated Business
• We focus on personal, long-term relationships and collaboration to make our teams and projects successful
• Build quality real estate for the community while preserving the local heritage
• Health Insurance including Dental & Vision Insurance + FSA
• 401(k) Retirement Plan with Company Match
• Competitive salary
• Life Insurance
• Long-term Disability Insurance
• Great company for career progression
• Paid Time Off and Holidays
• Support employee development and professional organizational memberships

RESPONSIBILITIES

• Sitting at the Front Desk to greet guests and create a welcoming environment.
• Answers main phone line, responds to inquiries, transfers calls or takes detailed messages as necessary.
• Retrieves messages from voicemail in a timely manner and forwards to appropriate personnel.
• Receives, sorts, and routes all incoming and outgoing mail and packages.
• Maintains conference rooms, kitchen area, prepares coffee, replenishes kitchen and office supplies throughout the day while being available to answer incoming telephone calls and greet visitors.
• Monitors, orders, receives, and organizes office supplies.
• Maintains copy machines and assists users with any issues.
• Organizes and coordinates office activities.
• Assists with accounts receivable, such as, proofread invoices, deposit checks and make past due payment calls.
• Follows policies, procedures and completes administrative tasks as directed and on time.
• Performs other clerical duties as needed, such as data entry, filing, photocopying and document scanning.
• Performs monthly credit card reconciliations and processing.
• Breakdown invoices for coding as needed.
• Enters timecards into QuickBooks weekly.
• Provide support to Property Management and assist with special projects.
• Always maintains strict confidentiality.
• Other duties as needed.

QUALIFICATIONS

• Bachelor’s degree or associate degree preferred
• Highschool diploma or equivalent required.
• 2+ years of Administrative or Office Assistant experience preferred.
• Demonstrated competency in Microsoft Word, Excel and PowerPoint, with a growth mind-set to become proficient with company-specific programs and software.
• Experience with QuickBooks and check scanning preferred.
• Develop and maintain strong interpersonal working relationships with team members and tenants.
• Must be resourceful and have a strong commitment toward ensuring accuracy in work product.
• Personal vehicle for short-distance travel to pick up mail and office supplies as needed.
• Exceptional organizational skills and attention to detail.
• Exceptional writing skills with an emphasis on visually appealing formatting and presentation of information.
• Ability to prioritize workload, multi-task, and work under pressure in a fast-paced environment.
• Very strong interpersonal skills and the ability to build relationships with co-workers and tenants.
• Proven ability to work effectively with a variety of people to negotiate solutions and collaborate in a productive way.
• Enthusiastic, positive energy and exhibits a commitment to lifelong learning.
• Demonstrates and promotes integrity, credibility, and dignity in an environment of mutual trust and respect.
• Maintains the utmost discretion in working with sensitive and confidential information.
• Takes pride in delivering outstanding service to others in every interaction.

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, or gender identity, marital or veteran status, or any other legally protected status.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Administrative: 2 years (Required)

Ability to Commute:

• Suite 400 Walla Walla, WA 99362 (Required)

Ability to Relocate:

• Suite 400 Walla Walla, WA 99362: Relocate before starting work (Required)

Work Location: In person