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SalaryDescription
Make a difference.
This Forms and Records Analyst 1 (FRA1) works out of the Southwest Region of the Office of Drinking Water. The position involves support with records management, including scanning saving and filing both electronic and paper documents.
They are responsible for providing and responding to public records disclosure requests, and clerical tasks under the Office Manager's supervision. This may include maintaining databases, tracking projects, and managing emails to the department. As well as providing administrative clerical support, by drafting and editing correspondence, resolving other inquiries, and managing administrative tasks like invoicing and physical mail processing.
The duty station for this full-time permanent FRA1 is in Tumwater, WA. A combination of in-office and telework is currently expected. It is anticipated that the incumbent would be expected at the Tumwater duty station for work activities one day weekly. While in person at the Tumwater office, they will be required to scan documents, assist visitors, handle phone inquiries, and support users with the office's online database and website.
Work that matters
Public health promotes and protects the health of all people in the state of Washington, in the communities where they live, learn, work, and play. We understand that our efforts to achieve more equitable health outcomes for the communities we serve begin with our ability to operationalize and institutionalize equity throughout our internal policies, systems, and practices.
About DOH
Join the Washington State Department of Health (DOH) and be part of a dynamic team dedicated to safeguarding public health. As a frontline defender of our communities, DOH collaborates with partners around the clock to impact the lives of every Washingtonian and visitor. We’re not just an organization; we’re a catalyst for change, guided by our core values of Equity, Innovation, and Engagement. Our Transformational Plan for the future of Washington’s health is in motion, and we invite you to make a meaningful impact on the well-being of the state by joining us in this exciting journey. Your work at DOH truly matters.
Why DOH
We are dedicated to your work-life harmony and offer one of the most competitive benefits packages in the nation, designed to support your lifestyle. To learn more about “Why DOH”, visitWork@Health.
Our Ideal Candidate
Has a driving passion for the work, brings humility to their job and interactions, and understand how their actions affect others. They see the needs and objectives of others and take them into account while achieving their objectives, and they adapt their approach and expectations accordingly. They demonstrate resilience and outward behaviors even when confronted with others who are not open or collaborative.
Required Qualifications
Experience defined below may have been gained through paid (professional) or unpaid activities (lived experience).
Please ensure any relevant experience both professional and lived as defined below is outlined in your cover letter, resume, and/or applicant profile.
Two (2) years of experience performing one or more of the following:
- Forms or records management that may include using a system to organize information.
- Records disclosure, public records requests or providing information to the public.
- Clerical duties such as preparing, proofing, and editing correspondence.
NOTE: Formal post-high school education that includes training in office or secretarial skills OR lived experience such as applying organization and time management to personal tasks will substitute year for year for this requirement.
Desired Qualifications
- Experience in customer service, reception, or administrative assistance.
- Resolving problems or responding to inquiries.
- Receive and process incoming/outgoing mail.
- Use numerical/functional file system.
- Experience with state, local, or federal government clerical duties.
Application Process
Intrigued? Click "Apply" to submit your detailed application profile along with the following:
- A cover letter (without personal pictures) describing how you meet the qualifications and why you are interested in this position.
- A current resume (without personal pictures).
- Three (3) or more professional references, to be listed in your profile under the references section, which includes at least one supervisor, peer, and (if you have supervised staff) someone you have supervised or led.
Attachments: Do not attach any documents that include photos, letters of recommendation, or private information (transcripts, social security number, year of birth, etc.).
Veterans: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year.
This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.
Equity, Diversity, and Inclusion
We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.
DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.
If you have questions or need other assistance please contact Andrea Thieme at andrea.thieme@doh.wa.gov or (360) 918-6601 For persons with disabilities, this document is available in other formats. Please call 800-525-0127 (TDD/TTY 711) or email doh.information@doh.wa.gov. Technical support is provided by NEOGOV, 855-524-5627 (can’t log in, password or email issues, error messages).
Conditions of Employment/Working Conditions
With or without accommodation, I am willing and able to:
- Work a full-time 40-hour work week and occasionally adjust work schedules to meet business needs, which may include evenings and weekends. A flexible work schedule will be considered upon request and supervisor approval.
- Occasionally travel alone or with another person, which may include overnight.
- Legally operate a state- or privately-owned vehicle or provide alternative transportation while on state business.
- Moving objects and materials weighing as much as 25 pounds with or without accommodation.
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Supplemental Information
This recruitment may be used to fill positions of the same job classification across the agency.
Once all the position(s) from the recruitment are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.
Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.
Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable on the submitted applicant profile or attachments.
