Enterprise Records and Health Information has an outstanding opportunity for a RECORDS ANALYST - PATIENT IDENTITY
WORK SCHEDULE
100% FTE, Days
Mondays - Fridays
100% Remote
POSITION HIGHLIGHTS
Responsible for assisting with electronic records integrity, access, release initiatives, and audits, including the legal, medical record, and designated record sets throughout units and teams in ERHI
Communicates with UW Medicine Compliance, UW Medicine IT, and other stakeholders about the status of records initiatives related to identity, access, and release, including the legal, medical records, and designated records sets
Ensures accurate analysis of records and assists with preventing unauthorized disclosures
DEPARTMENT DESCRIPTION
Enterprise Records and Health Information (ERHI) is a Shared Service Department that supports all aspects of the patient medical record from governance, integrity, documentation timeliness, completion, clinical coding, billing, release, and tracking to management of access, retention, and destruction.
ERHI provides advice and resources related to the lifecycle management of all UW Medicine records
ERHI is an integral part of the Enterprise Revenue Cycle and has a unique role in the organization that supports both clinical and operational activities.
PRIMARY JOB RESPONSIBILITIES
Assists with monitoring and tracking requests for records, including medical records, and prioritizes requests for records according to date and deadline
Ensures records released meet HIPAA requirements and other federal and state laws and regulations concerning privacy and access
Collaborates with UW Medicine Compliance and other stakeholders regarding on-time releases and tracking
Ensures records released are analyzed following the parameters of the requests and includes reviewing content and verifying completeness of the form before release
Analyzes and responds to requests for sensitive information, such as subpoenas, court orders, risk management, and investigatory requests, and is responsible for ensuring that legal requirements are met when complying with these requests
Issues official communications and responses on behalf of the department. Ensures compliance with legal requests by providing timely correspondence and responses to the issuing attorney or court, abstracting and compiling medical records in response to requests, and ensuring timely delivery and responses. Analyzes records to ensure information necessary is provided in a timely and accurate manner
Assists with reviewing and verifying PATIENT IDENTITY utilizing Epic tools and other resources and with auditing scanned records, including medical record documents, ensuring the integrity of the content of the database
Tracks and reports productivity and other metrics related to volume, productivity, and integrity of electronic records, including the legal, medical, and the designated records set
Collaborates with other ERHI stakeholders and actions as subject matter expert on PATIENT IDENTITY and content integrity. Completes special projects as assigned, including providing backup for other teams, such as PATIENT IDENTITY and scanning depending on changes in work volume, and assisting in developing office documentation, job aids, and training material
REQUIRED POSITION QUALIFICATIONS
Bachelor's Degree and two years of records analysis experience. Additional qualifying experience may be substituted, year-for-year, for the required education.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ABOUT UW MEDICINE - A HIGHER DEGREE OF HEALTHCARE
UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals.
All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.
Become part of our team. Join our mission to make life healthier for everyone in our community.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
Address
Form of work
