Accounts Payable Analyst

Accounts Payable Analyst

At the Port of Seattle, we anticipate making salary offers between the minimum and midpoint of the salary range. Offers will be based on experience similar to the Port job being applied for as well as a review of pay rates for Port employees performing similar work. Salary ranges are under review and subject to change.

As an Accounts Payable Analyst, you will be responsible for executing comprehensive fraud prevention review through vigorous authentication and validation practices to detect fraud and prevent loss of public funds.

• You will facilitate the collection, organization, and review of required documents for new supplier’s set-up and change requests.
• You will perform and document the authentication, validation, and analytical review of Supplier information to detect and prevent loss of public funds and to maintain data integrity of Supplier Master File.
• You will audit Supplier Master Files to identify operational deficiencies and risks.
• You will adhere to Accounting Financial Reporting department’s policies related to supplier management and follow standardize process for on-boarding new suppliers and managing supplier updates.
• You will be responsible to set-up and document supplier’s tax classification for accuracy and completeness for tax reporting, including international suppliers. You will assist Accounts Payable Lead on annual 1099 tax reporting.
• You will resolve supplier and internal customer inquiries related to supplier set-up. You will develop and maintain working relationship with suppliers and operational personnel.
• You will assist Travel and Expense Card Administrator with expense reports review. You will provide backup to Accounts Payable Lead and Accounts Payable Specialist, as needed.
• You will perform other duties as assigned.

• Experienced – You have four (4) years of progressive experience in high paced Accounting/Financial environments and two (2) years of experience in Supplier Management and/or Accounts Payable.
• Desired – We hope you have a Bachelor’s degree in Accounting or Business Administration with an emphasis in accounting.
• Committed to Equity – You will apply equity and exemplify shared values, behaviors, and practices in all aspects of the work. At the Port of Seattle, equity is a daily responsibility and a foundational expectation for all Port employees.
• Knowledgeable – You have knowledge of and proficiency with complex accounting/payment systems, especially Accounts Payable and vendor management systems, including queries, and functional knowledge of system. You have knowledge of intermediate internal controls over supplier management and payment processing, including cyber fraud prevention.
• Technically Skilled – You have knowledge of software applications such as Word, Excel, Powering, SharePoint, etc.
• Communicative – You have effective verbal, written, and active listening communication skills. You write concise, organized, and clear communications to internal and external customers and engage others in active, open, and productive dialogue.
• Analytical – You have strong analytical and problem-solving skills, attention to detail, and a high level of accuracy by thorough self-review.

• Work Schedule – Your normal work schedule will be Monday – Friday, 8:00 a.m. to 5:00 p.m. (40 hours per week). Slightly more flexible start and end times are available in this role.
• Work Environment - This work will take place in a hybrid remote/in-office setting at Management’s discretion.
• Grade Review – The pay range and grade for non-represented positions are under review and subject to change as part of the Port’s work to implement a new pay program. This review is intended to ensure that positions are aligned with the new program that will be implemented in early 2024.
• Washington State Residency Requirement – Employees must establish a residence in Washington state within 30 days of their first day of employment and must maintain a residence in Washington State during their employment with the Port of Seattle. If a position is eligible to telework, work performed while teleworking must be performed in Washington State.

• Healthcare – Medical, Dental, and Vision Care with options that work for you and your family.
• Paid Vacation – Just about four weeks per year that increases with tenure to rest and rejuvenate.
• Paid Sick Leave – At least one hour of sick leave for every 40 hours worked.
• Holidays – More than ten days per year to celebrate with family and friends away from work.
• Pension/Retirement Plans – A pension and additional savings plans to prepare for your future after the Port.
• Getting to Work – From subsidized parking and a low-cost public transit card to alternative work arrangements giving you an opportunity to work from home.
• Parental Leave – Six weeks of paid leave to spend with new additions to your immediate family.
• Development – From tuition reimbursement, training, stretch assignments and internal internships, we support a learning culture.
• Equity, Diversity, and Inclusion – The Port of Seattle values diversity as a source of innovation and strength. We are actively working across the organization to create a culture where all employees – regardless of race, gender, and other identities – succeed and reach their fullest potential.
• Work-Life Balance – We provide the resources to help you create habits to be healthy and balanced.
• Mission Driven – We are focused together in promoting economic opportunities and quality of life in the region by advancing trade, travel, commerce, and job creation in an equitable, accountable, and environmentally responsible manner.