Address
Form of work
SalaryDescription
Accounts Payable Lead Analyst
(Fiscal Analyst 3)
Flexible hours and remote work are available.
Who we are:
The Department of Enterprise Services (DES) provides centralized business services to state government agencies; to other public entities such as cities, counties and tribes; and to Washington residents. DES’ mission is to strengthen the business of government for a sustainable and just future. We do this by creating overall operating efficiencies so our state’s government entities can focus on their core missions. Our buying power, economies of scale and years of experience help government get the best value for the products and services they need to support their missions. We value Respect, Integrity, Excellence, Diversity, Equity and Inclusion. We seek new team members who share our commitment to be an equity-driven and antiracist organization. We listen to customers and team members to understand what they need and expect. We promote creativity, learning and improvement to meet those needs and adapt to the ever-changing business environment. We measure our results and seek feedback to improve our performance.
About the Finance Division:
The Finance Division provides accounting and budget services to DES and 40 smaller state agencies. The divisions mission is to deliver comprehensive financial management services and support to our customers so they can make informed business decisions and achieve financial health goals. We strive to create a workplace culture that is centered around team and customer satisfaction. We recognize that in order to provide worldclass services to our customers, we must first take care of ourselves and each other. We do this by living out our team member satisfaction expectations of:
- Meaningful work- We recognize that our work has purpose and know how it contributes to the goals of our teams, division, and agency.
- Work-life integration- We maintain a human-centered culture that promotes empathy, flexibility, autonomy, and assistance so we can maintain a well-balanced life.
- Growth- We encourage personal and professional growth by providing tools, resources, support, and opportunities, so we can enhance our knowledge, skills, and strengths to achieve our fullest potential.
- Teamwork- We work together, collaborate and support each other by embracing differences, strengths and contributions so we can be empowered to better ourselves, our teams and the division.
- Respect and Community- We listen, communicate, and acknowledge others' ideas and efforts, so we can sustain a work environment that fosters a sense of belonging, recognition, and worth.
- Happiness- We foster a positive work environment where we celebrate each other, spread kindness, and build relationships, so we can have fun together and enjoy coming to work.
What you will be doing:
As an Accounts Payable Lead Analyst, you will serve as the Senior Technical Expert for the Small Agency Financial Services (SAFS) Accounts Payable team and play a crucial role in overseeing fiscal activities related to Accounts Payable, ensuring adherence to Generally Accepted Accounting Principles (GAAP), State Administrative & Accounting Manual (SAAM), and Department of Enterprise Services’ procedures. This position is responsible for processing, monitoring, and analyzing all accounting aspects of SAFS Accounts Payable, as well as addressing other SAFS general ledger activities when required. Emphasis is placed on compliance with contractual or grant terms, as well as State of Washington fiscal policies and regulations. In addition to reviewing and auditing the work of other Fiscal Analysts, the incumbent takes on special projects assigned by supervisors or management, conducting fiscal research and analysis as necessary for project completion. Reporting to the Fiscal Analyst 5 supervisor, this role involves interaction with DES Finance Division staff, managers, SAFS client agencies, personnel from other public agencies, contractors, and external customers/vendors. Operating independently at the specialist level, the Senior Technical Expert demonstrates a high level of autonomy while aligning with GAAP, SAAM, and the Department of Enterprise Services’ policies and procedures.
Why you would want this job:
You not only will be working for a trailblazing agency, whose values include BE the change, EMBRACE the journey, SERVE with intention, DEFY convention and LEAD with love, you will be joining a team that truly cares for their employees and customers, provides endless growth and development opportunities and likes to have FUN!
The Department of Enterprise Services offers:
- A great total compensation and benefits package
- Paid Vacation, Leave, and Holidays
- Work from anywhere in Washington State. Occasional travel to the DES headquarters in Olympia to attend events or meetings may be required.
- An agency-wide commitment to diversity, equity, inclusion and respect, and leaders who encourage all employees to bring their authentic selves to work
- Access to several state business resource groups including the Rainbow Alliance and Inclusion Network, Veteran Employee Resource Group, Latino Leadership Network, Blacks United in Leadership and Diversity, Disability Inclusion Network, and Washington Immigrant Network
- Supported growth and development opportunities
- Opportunities to serve your community through meaningful work
Duties
Some of the duties include:
- Monitor SAFS AP team's fiscal activity for accurate and timely completion of fiscal month/year close.
- Analyze transactions for compliance with state, federal, and agency policies; make journal voucher entries as needed.
- Review and release payment batches, ensuring accuracy with coding and GAAP requirements.
- Communicate errors to team members, provide support, and advise on training/performance needs.
- Account for all SAFS AP batches in AFRS, releasing batches by close of business.
- Undertake special projects, conducting fiscal research, analysis, and identifying process improvement opportunities.
- Provide comprehensive training to SAFS AP team on State financial systems (TEMS, AFRS, etc.) and fiscal processing procedures, policies, regulations, and guidelines.
- Orient new staff at SAFS client agencies to streamline their understanding and integration into our processes.
- Process Accounts Payable transactions during absences or peak volume periods within SAFS AP team.
- Conduct financial reporting for multiple agencies, involving tasks such as analyzing data and preparing federal miscellaneous tax returns (Form 1099) in compliance with IRS regulations.
Qualifications
Required Qualifications
To be eligible for this position, a candidate must possess 18 quarter or 12 semester hours in accounting, auditing, or budgeting OR as a condition of employment, commitment to attain hours within 12 months of hire. In addition to this education requirement, a candidate must possess one (1) of the following education and/or experience options:
[OPTION 1]:
- Bachelor’s Degree in accounting, public administration, business administration, or related field; AND
- Two (2) years of experience in accounting, auditing, or relevant financial field.
- Associate’s Degree; AND
- Four (4) years of experience in accounting, auditing, or relevant financial field.
- Six (6) years of experience in accounting, auditing, or relevant financial field.
- Master’s degree in public administration, business administration, or related field; AND
- One (1) year of relevant professional experience in accounting or related field.
Preferred/Desired Qualifications:
- Two (2) years of Accounts Payable experience.
- Knowledge and experience using the statewide accounting system, Agency Financial Reporting System (AFRS).
- Knowledge of generally accepted accounting principles (GAAP) and state government accounting rules, Statewide Accounting & Administrative Manual (SAAM).
Supplemental Information
Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position:
- A letter of interest that shows your personality and voice to describe why you are the successful candidate and how you meet the specific qualifications for this position
- A current resume,detailing experience, and education
- A current list of at least three (3) professional references with current contact information
- Unofficial transcripts that showcase and verify your education credits
Please Note: By submitting these materials, you are indicating that all information is true and correct. The state may verify information. Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not be substitute for completing the “duties summary” section of the online application. Please do not refer to the resume for detail or your application may be disqualified.
Background Check Notice: Prior to any new appointment into The Department of Enterprise Services, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Opportunity for All:
The Department of Enterprise Services celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.
You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
Contact Information:
For questions about this recruitment or to request a reasonable accommodation in the application process, contact George Deguzman by email at jobs@des.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Follow DES on LinkedIn, Twitter and Facebook | Subscribe to DES job alerts
