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SalaryPosting Details
I. JOB OVERVIEW
Job Description Summary:
The Division for Student Affairs (DSA) interacts with students throughout all phases of the student lifecycle. DSA’s integrated approach is to provide a cohesive student experience built upon three core values: genuine collaboration, a comprehensive approach to problem-solving, and most importantly, putting students at the center of the work.
DSA Financial Services, within the Division for Student Affairs, supports the Division and Student Organizations with financial operational oversight, including budgeting, purchases and reimbursements, deposits and contracts. The goals of the team are to help DSA departments be good stewards of GW resources, and to assist in finding ways to best spend and operate. The team is also responsible for supporting the financial transactions of the student organizations budget and expenditures.
Although responsible for enforcing the financial policies of the Division and the university, the team is especially committed to help each department work efficiently. The staff members strive to help DSA staff and students achieve their financial goals.
Responsibilities
DSA Financial Services, within the Division for Student Affairs, supports the Division and Student Organizations with financial operational oversight, including budgeting, purchases and reimbursements, deposits and contracts. The goals of the team are to help DSA departments be good stewards of GW resources, and to assist in finding ways to best spend and operate. The team is also responsible for supporting the financial transactions of the student organizations budget and expenditures.
Although responsible for enforcing the financial policies of the Division and the university, the team is especially committed to help each department work efficiently. The staff members strive to help DSA staff and students achieve their financial goals.
Responsibilities
- Responsible for daily financial transactions of the Division and for the Student Organizations, including procurement, invoice payments, and reimbursements.
- Oversee bank deposits and journal entries for Division and Student Orgs. Perform transfers and processes check payments using Engage (student organizations platform) and Concur systems.
- Prepare Journal Entries for Student Organizations and University Student Center for facility usage charges.
- Support budgeting and forecasting processes for the Division and Student Organizations
- Financial analysis and interpretation of transactional data trends – review data for accuracy, report completeness, validity and adherence to established standards and best business practices.
- Process highly complex or specialized projects or processes, including 300+ division and student org. contracts for approval in Gatekeeper or EAS via purchase order and P-Card working with Procurement to meet deadlines and process contracts with DSA contract template and vendor contracts.
- Prepare annual reconciliation of revenue receipts
- Serve as the subject matter expert on timekeeping. Responsible for the primary management of the division’s timekeeping records and paid leave administration. Ensure accurate timesheet submission and meeting Payroll deadlines.
- Serve as primary division contact for P-Card compliance and expense reporting, helping units across the division to ensure all expense reports are accurate, timely, and compliant with Divisional and University policies.
- Liaise with the Divisional leadership and Student Government Association regarding financial matters.
- Supervise and mentor student staff. Develop, update and deliver training curriculum.
Perform other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning additional responsibilities that are logically related to the position.
Minimum Qualifications:
Qualified candidates will hold a Bachelor’s degree in an appropriate area of specialization plus 2 years of relevant professional experience, or, a Master’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.
Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:
Preferred Qualifications:
- Experience in higher education.
- Familiarity with enterprise systems such as Oracle Financials, Banner, Engage, and Kronos in a higher education environment.
- Advanced proficiency in Excel and Access.
Typical Hiring Range
$51,455.52 - $70,708.76
II. JOB DETAILS
Campus Location:
Foggy Bottom, Washington, D.C.
College/School/Department:
Academic Affairs
Family
Finance and Business
Sub-Family
Division/School Financial Management
Stream
Individual Contributor
Level
Level 1
Full-Time/Part-Time:
Full-Time
Hours Per Week:
40
Work Schedule:
8:30 am - 5:00 pm with occasional and weekend hours
Will this job require the employee to work on site?
Yes
Employee Onsite Status
Hybrid
Telework:
Yes
Required Background Check:
Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
Special Instructions to Applicants:
Employer will not sponsor for employment Visa status
Internal Applicants Only?
No
Posting Number:
S012893
Job Open Date:
03/12/2024
Job Close Date:
If temporary, grant funded or limited term appointment, position funded until:
Background Screening
Successful Completion of a Background Screening will be required as a condition of hire.
EEO Statement:
The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.
