Financial Administrator

Department: Treasurer's Office
SUMMARY
This position is responsible for inputting financial procurement and payment request entries for the Christian Science Publishing Society (CSPS) and Church (TMC) departments, processing CSPS contributor payment requests, and supporting the Financial Manager with Tallie expense reporting and related work.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Procurement and Payment Request Data Input

1. Supports Contracts and Procurement (C&P) on timely entry of purchase requisitions (REQs) in Intacct (financial data software). Ensures requisitions include proper supporting documentation and approvals per Treasurer's Office procurement policies.
2. Executes timely and accurate entry of check requests (PMTs) into Intacct. Ensures requests include proper supporting documentation and approvals per Treasurer's Office policies. Offers assistance to requesters on drafting check requests and providing required documentation.
3. Interacts with the C&P and Accounts Payable (AP) groups in the Treasurer's Office on all requisition, purchase order and payables data input and validation to assist with questions and troubleshooting on invoices, purchase orders, and payment requests

CSPS Editorial Content Procurement

1. Compiles the weekly Christian Science Monitor (CSM), Journal Sentinel Herald (JSH) and editorial groups' freelance contributor payment requests from internal Google sites set up as portals for payment requests from individual departments.
2. Formats contributor payment request data downloads from Google Forms and Sheets into Excel for upload into Intacct by the Accounts Payable group in the Treasurer's Office.
3. Prepares payment requests utilizing the Intacct Vendor-Currency report to validate that the vendor is set-up for remittance processing.
4. Maintains a log of unpaid CSM freelancer requests based on incomplete new vendor paperwork. Follows-up with department contacts to ensure all vendors are properly set up in the accounts payable vendor files.

Assists and Supports the Financial Manager

1. Assists with the review and global approval of Tallie reimbursable expense reports to ensure compliance with IRS and TMC travel and reimbursable expense guidelines
2. Assists with the review and global approval of monthly corporate card user statements to ensure compliance with IRS and TMC travel and purchasing guidelines
3. Assists with corporate card account administration including applications for new users, credit limit changes, transaction declines and resetting individual account access.
4. Assists with responses to Finance Committee questions and the research, follow-up, and posting of responses to those questions.
5. Assists with preparation for twice annual corporate card audit selections.

Administrative Support and Special Projects.

1. Assists with special projects as needed.
2. Assists AP when needed on ACH exception research or approvals at CashPro.
3. Assists AP with the weekly review of invoices in preparation for the Finance Committee meeting.

STAFF MANAGEMENT AND JOB CONTACTS
Reporting Relationship
Supervisor: Financial Manager, Treasurer's Office
Supervises: none
Regular Contacts:
Incumbent works closely with the Contracts and Procurement and the Accounts Payables/Receivables Groups in the Treasurer's Office.
JOB REQUIREMENTS
Education/Experience
A Bachelor's degree or equivalent and 1-3 years of professional experience in accounting, business administration or finance are prerequisite. Experience working in a team or highly collaborative environment is essential.
Knowledge/Skills
Incumbent should have solid computer and internet skills with proficiency and accuracy in data entry. Verbal and written communication skills are mandatory as well as being organized and diligent in following up on outstanding payment approvals in a timely fashion are essential qualities for success. Problem-solving capability and flexibility to revise priorities based on workload is required. Ability to manage processes involving individuals across multiple departments with a sense of flexibility, grace and ease is valued. Ability to prioritize work flow according to the business cycle of the Treasurer's Office. Respect and sensitivity with handling confidential financial information is essential.
Technology Skills
Google Apps and solid Excel skills are necessary. Experience with accounting and financial databases and/or similar systems is preferred. Familiarity with Adobe Acrobat Pro.
Work Environment
This position regularly works in an office environment at The Mother Church.
Engagement with Christian Science
Membership in The Mother Church preferred.
Background Checks
This position is required to complete a background check to be hired and annual background checks thereafter.
In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.