Financial Administrative Assistant

Midtown Manhattan - (Hybrid working model with 1-2 days in the office)

Salary range - $60k-$70k, DOE

Our client, a growing law firm in Midtown is seeking a Financial Administrative Assistant to join their team. This is an exciting opportunity with room for long-term career growth!

Responsibilities:

Invoice Management:

• Prepare, review, revise, and send monthly invoices to clients.
• Collaborate with managing attorneys to understand nuances in client relationships and ensure accurate invoicing.

Receivables Management:

• Prepare weekly receivables reports.
• Collaborate with attorneys to escalate collection efforts as necessary.
• Communicate with clients to request payments and arrange payment plans.
• Prepare credit card payment links for client convenience.

Reporting:

• Create accurate reports of receivables, aging, and other relevant financial metrics.
• Provide regular updates to the finance team and management.

Communication:

• Engage in effective communication with clients to ensure timely payments and resolve any billing-related inquiries.
• Work closely with internal teams, particularly managing attorneys, to streamline financial processes.

General Finance Duties:

• Assist in various finance-related tasks and projects as needed.
• Contribute to the overall efficiency of financial operations within the department.

Qualifications:

• 3-5 years of experience in a financial admin role, with a specific focus on legal finance.
• Proven experience with invoice preparation, receivables management, and client communication.
• Familiarity with legal practice management software, with a preference for Clio experience.
• Strong attention to detail and accuracy in financial reporting.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively in a remote and hybrid working environment.
• Proficiency in Microsoft Office Suite and other relevant financial software.

Working Arrangement:

• Hybrid working model with the ability to come into the NYC office 1-2 days a week as needed.

If you meet these qualifications and are excited about contributing to a dynamic legal finance team in a hybrid working environment, we encourage you to apply. Please submit your resume and a cover letter detailing your relevant experience.

Job Type: Full-time

Salary: $60,000.00 - $70,000.00 per year

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Preferred)

Ability to Commute:

• New York, NY 10018 (Required)

Ability to Relocate:

• New York, NY 10018: Relocate before starting work (Required)

Work Location: Hybrid remote in New York, NY 10018