Finance Manager (Senior Finance Manager) (28 Hours Per Week)

About the Role

We are hiring a Manager, Finance and Financial Strategy team member to join our Operations Team. Reporting to the Chief Executive Officer (CEO), the Manager, Finance and Financial Strategy is responsible for the day-to-day management of critical finance and administrative activities for The Kelsey. This includes working with a team of staff and contractors on budgets and financial reporting, contract and grants administration, and compliance, tax and audit. The Manager, Finance and Financial Strategy will also support strategic, financial leadership implementing impact-focused financial systems, reports, processes, and solutions for the organization. This role does include some limited travel regionally and nationally.

The ideal candidate will be a highly organized tactician with a passion for implementing systems and processes that support the entire organization to achieve its mission. They will have a solid track-record of successfully managing, monitoring, and maintaining administrative and operational functions at a complex organization; possess a strong sense of initiative; and enjoy working in a collaborative environment.

For this role, you will:

Finance & Accounting

• Support the preparation of organizational financial reports (Budget vs. Actual, YTD Comparisons, monthly updates, etc.) for the CEO and Board
• Monitor monthly budget reports and collaborate on annual budget development
• Serve as the primary liaison with the external accounting firm to ensure smooth financial systems and management of day-to-day operations, such as AP and AR
• Oversee annual audit and 990s
• Ensure payroll local, state, and federal compliance and on-time completion
• Process employee reimbursements, stipends, and per diem payments
• Monitor and approve monthly credit card and expense reports
• Lead monthly budget check-in process with department and project managers
• Manage day to day bookkeeping, including AR and AP and reconciliations across accounts
• Manage implementation of appropriate fiscal internal controls, accounting policies and procedures
• Working with the Development Department, review and approve daily deposits of donor contributions including cash, checks, credit card and electronic transfers, and monthly reconciliations

Grants and Funding Administration

• Review and approve all grant billings, budgets, renewals budgets, cost allocation plan, reports, functional timesheets, etc. before submission
• Serve as the internal expert for the full cycle of government and non-government grant cycle, with an emphasis on accounting and administration of funds and financial compliance
• Build and provide reports to fundraising, board, and executive team on fundraising status, pledge receivables, and grant expenditures
• Assist accounting contractors with tracking and monitoring expenses and proper expense allocations across multiple government and foundation grants, including managing the process for release of temporarily restricted net assets.
• Ensure compliance with government grants internal timeline, monitoring accuracy

As the organization continues to evolve, duties or tasks may change without impacting the overall job description.

Within the first 3 months, as a Manager, Finance and Financial Strategy, you will take over ownership of accounting and financial systems. You will support the creation of strong new financial systems, lead internal updates, and align resources with the day to day needs of finance management.

Within the first 6 months, you will fully support financial reporting and finance strategy and be on track to owning these systems. Additionally, you will oversee grant administration, ensure accurate expense tracking and reporting, and provide comprehensive reports to support fundraising and grant management efforts.

About You

We’re looking for someone with passion and drive to make an impact, be innovative, and collaborative in creating a disability-forward future. Ideal candidates will combine social service expertise with a passion for social change in housing. This role would be great for someone who has a disability-forward mindset, and who feels fulfilled by genuine dedication to understanding and meeting the needs of others. While not required, those with a background in housing or real estate finance are a plus.

The key traits that are most important in this role are:

• Deep understanding of financial management and process improvement with the ability to develop and implement impact-focused financial systems, reports, processes, and solutions.
• Experience overseeing nonprofit audits, ensuring compliance with regulations, managing financial reporting for grants and contracts, with high levels of trustworthiness and discretion.
• Demonstrated success in managing, monitoring, and maintaining administrative and operational functions including managing contractors and expert level experience In Quickbooks Online, MS Excel, Data analysis, MS Word and Google Workspace. Experience with Salesforce, Bill.com and Expensify is a plus.
• Proactive, entrepreneurial spirit with over 5 years of broad business and financial management experience in both nonprofit and for-profit organizations.
• Ability to work independently as well as multitask while maintaining excellent attention to details with strong analytical and organizational skills.

The Kelsey is deeply committed to diversity, equity, inclusion and belonging. We believe social change happens when people with a wide range of backgrounds, experiences, and identities come together with a common purpose. The Kelsey is built on the principles of equity, transparency and the power of human experience. Your work will improve the daily lives of real people. We need people with and without disabilities from diverse backgrounds, lived experiences, and skill sets to live out our mission at The Kelsey. We strongly encourage people who have felt the impacts of the nation’s housing crisis to apply. This includes but is not limited to people most impacted by racism, ableism, homophobia, transphobia, xenophobia, classism, and other forms of oppression.

Even if you don’t meet these traits 100%, but think you bring something to the role and team please feel free to apply.

Please note that you must be authorized to work in the United States.

What We Offer

This position will work approximately 28 per week, covering 70% of a full-time workload. If you are interested in this role in a full-time capacity, we encourage you to apply and indicate your interest on the application. The additional 30% of the role will include managing quarterly asset management practices related to LIHTC affordable housing development.

This position may be filled at a Manager or Senior Manager level, depending on experience.

• The salary range for a Manager is $56,000 to $65,000, depending on experience.
• The salary range for a Senior Manager is $60,000 to $77,000, depending on experience.

While the salary is adjusted to 70% of a full-time role, we will offer the same benefits as offered to full time employees such as competitive health coverage, 401k, vacation and family leave.

The Application Process:

• Please visit thekelsey.org/careers for the application or go directly to the application with this link- (https://forms.gle/qjfUSbnufAvFsdbu7). The application consists of a few questions to gauge whether you meet the key traits listed above. We are reviewing applications on a rolling basis.
• We will schedule interviews starting the week of April 15th. We’ll be evaluating everyone for the qualifications listed in the job description and values fit. We want to see you at your best and fairly assess the candidates, so we’ll tell you our interview questions in advance!
• For candidates that make it to the final round, we’ll ask you to spend 2 hours on an assignment related to the role. We aim to extend a final offer for this role at the end of April or early May with an anticipated start date in May.

If you have any access needs or accommodations for the interview process, please don’t hesitate to reach out. Requests will have no impact on the selection process.

Job Types: Full-time, Part-time

Pay: $56,000.00 - $77,000.00 per year

Expected hours: 28 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Experience level:

• 5 years

Schedule:

• Choose your own hours
• Day shift

People with a criminal record are encouraged to apply

Work Location: Remote