Finance Department Assistant

Summary

The Finance Department Assistant will assist in managing the day to day financial and administrative functions of the Finance Department. These functions include accounts payable (AP), accounts receivable (AR), human resources (HR) and office management (OM). This is a part-time, year-round position, averaging 20-25 hours per week.

Essential Functions

Outlined below are the essential functions of the Finance Department Assistant. Please note that additional responsibilities can and will be assigned by the CFO, Finance Manager, Human Resources Manager or President/GM with or without notice.

• Financial Support
• Manage accounts payable processes.
• Record all vendor invoices in the accounting system in a timely manner.
• Generate accounts payable aging reports and submit bi-weekly for Accounting Manager approval; then make payments accordingly.
• Review vendor statements and address questions concerns received accordingly.
• Maintain W-9 documentation for independent contractors.
• Review employee credit card activity, reconcile monthly statements and record activity into accounting system.
• Manage accounts receivable processes.
• Prepare bills, invoices, and record deposits (checks received) into the accounting system accurately and in a timely manner.
• File copies of receipts.
• Verify discrepancies and resolve client billing concerns.
• Assist with payment of invoices due by sending bill reminders and contacting clients.
• Month end processes.
• Assist with month end closing processes by ensuring all box office reports, auto payment invoices, and bills are entered in a timely manner.
• Human Resources Support
• Dakota Baseball payroll
• Assist in processing bi-weekly payroll for Dakota Baseball, when in season.
• Prepare and submit bi-weekly 401K census files.
• Review, complete, and submit requests received for wage garnishment.
• Workers Compensation
• Review and forward all claims received for CA workers compensation claims.
• Review and maintain files for all claims received regarding Dakota Baseball employees.
• Including monthly statements, requests for wages and employment information.
• Employee Benefits
• Review and submit monthly benefit statements to the Human Resources Manager for approval.
• Maintain vendor files and billing statements.
• Additional responsibilities.
• Support preparation of CRIZ reporting.
• Assist in special projects and/or reporting efforts as needed.
• Assist with game day staffing as needed.
• Assist with seasonal staff hiring, onboarding, and training events as needed.
• Maintain a high level of confidentiality.

Job Type: Part-time

Pay: From $18.00 per hour

Expected hours: 20 – 25 per week

Experience level:

• 1 year

Schedule:

• Day shift
• Monday to Friday

Work setting:

• In-person
• Office

Ability to Relocate:

• Lancaster, PA 17603: Relocate before starting work (Required)

Work Location: In person