Finance Administrator - Entry Level

Overview
We are New Jersey's largest wine and spirits distributor looking for finance professionals in search of a new opportunity with a great company. If you are interested in the beverage industry then come join our fun, family based culture.
Why You Will Love Allied Beverage Group

• Industry Leader - We are New Jersey's Largest Wine and Spirits Distributor
• Culture - We may be a big corporation, but we are still family owned and we like to think that influences our work environment. We promote a culture based on trust, respect and collaboration
• State of the Art Facility - We opened a brand-new corporate office and distribution center in Elizabeth, NJ in 2019
• Your Continued Growth - Our company encourages our employees to reach high, live up to their potential, and advance in their careers. We offer over 4,000 professional development courses that employees can take at any time
• Competitive Pay - Allied Beverage Group offers competitive pay commensurate with experience
• Quality Benefits - Including Medical, Dental, Vision, 401K plan, Life Insurance, Long Term Disability, Flexible Spending Account, Employee Assistance Program, Pet Insurance Plan and more
• Allied Perks! - Referral bonus, Associate recognition, discounts with several vendors and more

Responsibilities
The Finance Administrator provides billing, back-up, and clerical support for Accounts Payable and Wholesale Accounts Receivable in Finance Department.
Wholesale Accounts Receivable:

• Collate and verify supplier bill back invoices and backup; scan to suppliers
• Maintenance of online supplier email contact list
• Billing of monthly merchandising, graphics, and combo charges to suppliers
• Filing of supplier bill backs; maintain virtual supplier A/R files
• Coverage of certain job duties in absence of A/R administrators including collections and handling of supplier inquiries

Accounts Payable:

• Filing of vendor invoices; maintain A/P vendor files
• Pulling of vendor invoices for weekly check run
• Coverage of certain job duties in absence of A/P administrators including posting of vouchers for payment and handling of vendor inquiries

Finance:

• Coverage for Finance Exec Admin during absences
• Handle returned Retail Incentive (RIP) checks via follow-up with sales reps and customers
• Assist finance Exec Admin with clerical duties as needed
• File monthly journal entries and backup
• Special projects, as assigned by VP Finance and Corporate Accounting Manager

Performance Standard:

• All supplier bill back invoices are billed accurately
• Bill back Invoices are collated and mailed or scanned to suppliers within 24 hours of receipt
• Vendor invoices are matched to checks/ACH's on a timely basis, and filed within 2 business days of check run

Qualifications

• High School Diploma
• Experience in office environment
• PC, Excel and general computer skills, detail oriented, numbers aptitude, good organizational skills, ability to follow directions and work independently
• All decision making outside of the normal work activity assigned, must be approved.

The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct a drug and background check for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
EEO Statement
Allied Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics.