Facilities Project Manager - Coordinated Care System

Overview
Full-time position starting at $87,700/yr (D.O.E) with COMPETITIVE BENEFITS INCLUDE:

• Medical, Dental, Vision, Life Insurance and Long-Term Disability
• Health Savings Account and Flexible Spending Account
• Generous PTO, paid sick time, 15 days of paid vacations, 13 days of paid holidays, plus a personal holiday
• CCS/CHS 403(b) Employee Saving Plan
• Employee assistance program

Position Description
The Coordinated Care System offers comprehensive services, enhanced shelter, and housing for people experiencing poverty and homelessness. Our services include permanent supportive housing, enhanced shelter, rapid re-housing, tenant-based voucher programs, outreach and engagement services, day centers, and health services. The purpose of our work is to ensure people have access to the housing, healthcare, and support they need to thrive. The team works to promote social changes to dismantle systemic racism, injustices and inequities that contribute to housing instability.
Responsibilities

• Monitor upcoming investor or funder inspections, perform pre-inspection, create report with findings, and assist site staff with correcting issues before investor or funder inspection.
• Collaborate with Compliance Department to address any issues identified by investors or funders.
• Coordinate with property management teams creating preventive maintenance and annual inspection schedules.
• Monitor boiler, elevator, fire and smoke alarm inspections and follow up and respond to code or regulatory notices.
• Monitor HVAC maintenance and Pest Control procedures.
• Solicits bids and negotiates pricing terms for facility maintenance (preventative maintenance contracts, HVAC, plumbing, elevators, security systems or other critical systems related to the health of the property).
• Ensure all safety and health rules, standards and procedures are observed; conduct regular self-inspections of work areas and practices to eliminate potential hazardous conditions; report issues to the property manager and Regional Director and Director of Facilities.
• Maintain clear communication with Asset Management as well as Property management teams.
• Evaluate needs for contracted maintenance and preventative maintenance services, direct the preparation and obtaining of competitive bids / request for proposals, and assist in the selection of contractors.
• Perform property inspections, conduct walk through and punch list on new builds.
• Negotiates and coordinates preventative maintenance and capital projects contracts, ensuring the best value is obtained in accordance with established policies and procedures.
• Building and maintain long-term relationships with vendors.
• Review existing and proposed 3rd party maintenance agreements to determine if they are in the best interest of CHS and the property as requested.
• Other duties as assigned.

Facilities Management (shared responsibility as a team member)

• Collaborates with PM team to ensure goals, objectives and standards of maintenance team are being fulfilled for critical building systems.
• Serve as technical resource in skilled areas such as construction, maintenance, repair and general upkeep of facilities and equipment. Understand the functions of the fire control systems.
• Implement and administer a preventive maintenance program and operations; including routine maintenance, major equipment preventive maintenance, grounds schedule, Pest control schedules replacement schedules and supply inventory.
• In partnership with property management staff, coordinate, facilitate and triage emergency services or repairs and/or make recommendations for services or repairs to be completed by third party vendors when equipment or expertise within CHS is not sufficient;
• Evaluate needs for contracted maintenance services, direct the preparation and obtaining of competitive bids / request for proposals, and assist in the selection of contractors.
• As a member of the Facilities team, respond to emergencies in the building, and be on-call after hours/weekends for emergency maintenance needs that cannot be addressed by on-site staff.
• Frequent travel to sites to assess effectiveness and compliance to Facilities policy and standards.

Job Conditions
This position requires the employee to work in an environment where there may be exposure to blood, bodily fluids, and other potentially infectious material. Other exposures could include cleaning supplies, bedbugs, chemicals involved in pest control, paint and other materials used in building maintenance, building temperature fluctuations, dust, noise, and odors. Working conditions include interruptions, crisis response, and regular interactions with individuals who are dealing with issues of chemical dependency and/or mental illness, or are experiencing anger or frustration.
Physical and Mental Acuity Requirements
The requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Able to hear telephone rings, phone conversation and face-to-face conversation, door bells and emergency alarms.
• Able to speak clearly in person and on the telephone.
• Able to hand write legibly.
• Vision that enables person to read normal size print and handwritten notes; and distance and peripheral vision than enables person to monitor living spaces and identify concerns that require staff response.
• Able to sit for sustained periods of time.
• Able to walk the entire building and ascend and descend stairs quickly to move from one floor to another in order to respond to emergency situations.
• Mobility/dexterity of hands/arms to enable keying into a unit or other locked area as well as using computers and other office equipment.
• Ability to prioritize multiple tasks, and to work independently and as a team member.
• Ability to regularly lift and carry up to 20 pounds and occasionally up to 40 pounds.
• Regularly able to perform duties as assigned.
• Able to make independent decisions and apply sound judgment in performing job duties.

Qualifications

• Candidate must show good communication skills, team building and effective leadership skills.
• Use of personal vehicle and ability to drive long distances, proof of insurance.
• Three years' experience in facility operations, construction lead, or management of maintenance staff in large buildings.
• Must have knowledge of carpentry, vinyl installation, carpet installation and repair, basic electrical skills, roofing and painting, drywall installation and repair, basic knowledge and experience with plumbing, electrical and lock systems.
• Working knowledge of the tools, materials, methods, practices and of the occupational hazards and safety precautions involved in the installation, repair and maintenance of buildings, building systems and grounds;
• Ability to read and understand blueprints, specification sheets and materials associated with building construction, renovation or maintenance;
• Experience working independently, prioritizing work tasks, and following through with completion of tasks.
• Ability to communicate effectively in English, delegate authority, and convey directives to non-English speaking staff.
• Have a high regard and ability to meet schedules and time lines; demonstrate excellent ability to work independently with little direction;
• Ability to engage a wide variety of people with a high level of professionalism, courtesy and good humor, including culturally, socially and economically diverse populations, seniors, persons with disabilities, contractors, and professional colleagues;
• Possess a high degree of proficiency in Microsoft Office products, including Word and Outlook and otherwise to be effective without close clerical support;
• Strong customer service style with excellent listening skills and can-do attitude.
• Proficiency in computers and ability to learn management software.
• Ability to work within the mission and goals of Catholic Community Services and Catholic Housing Services.

Subsitute Qualifications
May be substituted for one year of maintenance experience:

• Certificate of completion from a technical college in plumbing and electrical systems.
• Certificate of completion from a technical college in general building maintenance.
• BS in Facilities Management or equivalent may be substituted for 2 years' experience.

Preferred Qualifications

• Experience working with diverse populations in residential setting.
• Knowledge of state and local building codes and ordinances, inspection techniques and contract monitoring,
• Knowledge of occupational safety precautions, hazards and OSHA requirements pertaining to maintenance/construction operations;
• Considerable knowledge of public housing standards and housing quality standards inspection;
• Successful management of several large projects, including budget development and oversight.

Note to Internal Candidates: HR reviews internal compensation and determines any increase based on their experience and also agency internal equity factors.