Director Of Space And Facilities - College Of Arts And Sciences

Director of Space and Facilities - College of Arts and Sciences
Arts & Sciences Administration
Full-time, Exempt, MR10
Description: The College of Arts & Sciences (CAS) is seeking a Director of Space and Facilities that will play an important role in representing CAS interests related to approximately 40 buildings, including space allocations, optimization of Space usage, requests for new space, and managing the college portion of the annual space inventory. Responsibilities also include site inspections, cost-estimates and budget expenditures for renovations and repairs of offices, laboratories or studios, and acting as the CAS liaison with Facilities Services, UT Space Committee, UT System Capital Projects, contractors and architects. The position will work with campus and UT System on developing Capital Projects Outlay proposals for major renovations and new buildings, as well as other assigned duties.
Qualifications:
Responsibilities:
Space Management

• Assists or serves as co-manager of interdisciplinary research buildings (SERF and Senter Hall).
• Coordinates college and department response to annual Space Survey, providing training for department staff as needed.
• Carries out studies on space utilization in college and provides recommendations on how to assess and improve efficiency.
• Receives and manages requests for space from departments, consulting with college administrators and making effective recommendations related to approval or denial of requests
• Represents college in meetings of the UT Space Committee, when needed.

Renovations and Facilities

• Work with Facilities Services, UT Capital Projects, college, departments and consultants to develop programming, DB-70 funding requests, and detailed design for major renovations and new construction projects.
• Assists stakeholders in planning for pre- or post-renovation/construction moves, as well as helping with documentation and resolution of problems detected during project warranty period.
• Coordinates with departments and Facilities Services in planning and carrying out renovations of department or CAS controlled rooms, including laboratories, studios, offices and instructional labs.
• Meets with faculty to determine extent of needs, assisting with cost estimates, participating in project meetings and reporting on progress.
• Assists Facilities Services and departments in scheduling utility or access outages, so that critical research and teaching operations experience minimal interruption.
• Acts as a liaison between college/department stakeholders, project managers and consultants/contractors during renovation or construction.
• Works with UT Emergency Management to develop and update Building Emergency Action Plans.
• Coordinates with UT Environmental Health & Safety on lab decommissioning.
• Represent the college in responses to damaging events, like unscheduled power outages, water leaks and storm damage, occasionally inspecting damage and providing information to Facilities Services and stakeholders.
• Assists departments in submitting insurance claims to Risk Management, as needed.

Qualifications:
Required

• Bachelor's Degree in Engineering, Architecture, Technical Design, Building/Construction Management, or related fields and a minimum of two years of experience in one or more aspects of Space management, building maintenance, renovation/construction management or project budgeting.

Preferred

• More than five years of experience in the above-mentioned roles, with at least two years of this experience at a higher education institution.
• Experience with strategic planning related to Space And Facilities problems, including experience in a leadership role.
• Experience dealing with university or college administrators.

Knowledge, Skills and Abilities (KSAs):
Required

• Ability to work effectively with faculty, departmental administrators, and college leadership with strong written and oral communication skills.
• Ability to multi-task effectively and be detail oriented.
• Ability to understand building/room types and uses, space management procedures, and priorities in higher education.
• Ability to advise, report and/or manage renovation and construction timetables and budgets.
• Ability to resolve renovation/repair/construction conflicts across process stakeholders.
• Strong budget management skills and Microsoft Office suite, specifically Excel.

Preferred

• Ability to focus on serving faculty/departments/college in a collaborative manner.
• Peacemaking skills and the ability to be self-motivated with a high level of confidence.
• Very strong skills with graphics packages, presentation software, and web-based applications related to Space And Facilities

Application Process:
For full consideration, interested individuals should provide a cover letter addressing professional experience relevant to each required minimum qualification, a resume, and complete contact information for 3 professional references.
The Knoxville campus of the University of Tennessee is seeking candidates who have the ability to contribute in meaningful ways to the diversity and intercultural goals of the University. Screening of applicants will begin immediately and will continue until the position has been filled.