Facilities Manager

Position Title: Facilities Manager

Department: Production

Reports to: Vice President, Production (VPP)

Classification: Full Time Exempt, 40 hour work week, typically M – F (some weekends as needed),

on site (no remote work)

Salary Range: $58 - $60,000 per year plus benefits (paid vacation, sick days, holidays, health, dental, vision, flex spending, life/disability insurance, 403B)

SUMMARY

The Facilities Manager, under the direction of the Assistant Technical and Facilities Director (ATFD) and Vice President of Production (VPP), manages and maintains Minnesota Opera’s (MNOP’s) campus of properties, including the Minnesota Opera Center, the Luminary Arts Center, and the Minnesota Opera Warehouse, along with its affiliated parking areas and grounds, to ensure a workspace that is safe and functional. In consultation with the ATFD, the Facilities Manager is responsible for negotiating contracts with service providers, inspecting and reporting on facilities and security monitoring, building maintenance and upkeep, and acts as a liaison with commercial contractors working on site. Key to the position is the ability to communicate and collaborate with all facets associated with MNOP’s operations. Duties are performed on a full-time basis with work generally happening from 7a – 3:30p, Monday through Friday, with opportunities for some schedule flexibility. May be called on after hours for emergency situations.

RESPONSIBILITIES

Include but are not limited to:

Facilities

· Prepare the Opera Center for daily operations which may include assessing building and equipment, posting of daily calls, sorting of mail, and distributing packages

· During working hours, serve as the first point of contact for facilities issues and incoming deliveries. Monitor emails, phone, and access control systems for notification and prioritize response as appropriate.

· Conduct regular inspections to monitor, maintain, and correct, the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots, and outdoor spaces belonging to MNOP. Communicate safety issues and facility disruptions to ATFD

· Keep up to date records and documentation of vendors, work completed, and standard operating procedures

· In collaboration with ATFD, schedule routine inspections and emergency repairs with outside vendors, ensuring work is completed efficiently and completely

· Recommend maintenance, mechanical, electrical and facility modifications to ATFD

· Ensure facilities meet government regulations and environmental, health, and security standards

· Maintain contact with appropriate state and city departments and understand public projects (road closures, sidewalk demolitions, etc.) that may affect MNOP properties either through service or noise disruption or noise

· Oversight of daily security for buildings and grounds

· Oversight of grounds maintenance and maintain basic landscaping such as tree trimming, weed removal, and lawn mowing

· Potential response to after-hour issues as scheduled and/or deemed necessary by the ATFD

· Works with ATFD on code compliance issues, accessibility improvement projects and other code related issues

· Purchase and replenish general building supplies as needed

· Other duties as assigned

Management

· Read rehearsal and show reports, daily schedules, weekly company schedule and company calendars. In consultation with the ATFD, follow up on appropriate notes

· Attend production and facilities team meetings, contributing ongoing updates on facilities projects

· Serve on the MNOP Safety Committee, contributing operational knowledge of life safety equipment and how it operates in emergency and drill scenarios, building and resource layout, and facilities related emergency preparations

· Participate in new employee on boarding, training employees on building features, access and security practices

· In collaboration with the VPP and ATFD manages and reviews service contracts, develop and maintain facilities budgets

· In collaboration with the ATFD prepare, submit, and track invoices and credit card charges

· Other duties as assigned

Equity, Diversity, and Inclusion

· Attend all company wide and pertinent EDI training workshops

· Source and recruit vendors and contractors that align with MNOP’s EDI goals

· In collaboration with ATFD assist in the development of production department vendor analysis tracking as it pertains to MNOP’s EDI goals

· Support MNOP’s ongoing work in developing and pursuing anti-racist and anti-oppressive practices

General

· Approach and carry out duties, as designated above, with a positive attitude

· Function in a professional and collegial manner when collaborating with all opera personnel, professional creative teams, staff, management and other guest artists

· Represent Minnesota Opera and build positive relationships on its behalf within the profession and with others as appropriate

· Continue professional development by staying up to date with the latest technologies and best practices within the industry

· Follow procedures and policies of the Minnesota Opera as written in the employee handbook

· Give support and show appreciation to the Board of Directors, patrons, and other volunteers and supporters of Minnesota Opera

· Maintain complete knowledge of Minnesota Opera’s Safety, Health, and Emergency Action Handbook, including procedures for accidents and injuries

KNOWLEDGE AND SKILLS:

· Excellent judgment and analytical abilities

· Working knowledge with the Microsoft Office 365 Suite of products

· Understanding of OSHA and other regulations

· Outstanding communication skills with the ability to collaborate with a variety of colleagues from performers to management

· Ability to work and think independently, a motivated self-starter who also works well in a larger team

WORK CONDITIONS:

• Ability to utilize and troubleshoot various building, tools, repair, and maintenance equipment
• Ability to operate a computer keyboard, mouse, and to handle other office equipment
• Ability to work indoors and outdoors in all types of weather
• Ability to utilize snow removal and lawn care equipment and resources
• Ability to position oneself in a stooping, kneeling, or crouching manner
• Ability to ascend/descend ladders and personnel lifts, working at height for general maintenance
• Ability to work in confined spaces
• Ability to consistently lift and move materials or equipment up to 50 lbs
• Ability and licensing to drive personal cars, pickup trucks, and small box trucks
• Ability to work evenings and weekends with advanced scheduling

This position is a good fit for someone who:

• With strong procurement and negotiation skills
• Possesses knowledge of best practices in facilities safety and maintenance
• Has the ability to maintain confidentiality in stressful situations
• Has eagerness to work towards MNOP’s stated objective to become an anti-racist, anti-oppression institution
• Has the ability to think creatively about facilities management and is open to interrogating existing practices in the interest of positive innovation and efficiencies

MNOP is willing to teach:

• Opera as an art form
• Policies and procedures, including Equity Diversity and Inclusion practices, specific to MNOP
• Microsoft 365 and other company-specific software
• MNOP Policies and Procedures

MNOP Diversity Charter:

Minnesota Opera believes that pursuing anti-racist and anti-oppressive practices enhances the beauty and power of the art form itself, and amplifies the tremendous artistry cultivated in our musical storytelling.

For a downloadable version of the full MNOP Diversity Charter, please visit https://mnopera.org/edi/diversity-charter/.

Minnesota Opera is an AA/EOE Employer and is particularly interested in how the perspective that a candidate of color could be especially valuable for our company in this role.

To Apply:

Please visit www.mnopera.org/jobs and click the red “Learn More” button under the applicable job description. You will be asked to complete a confidential Self-ID Survey before proceeding to the next page, where you will be prompted to complete an application and upload a single file containing a résumé and cover letter. All materials go directly and solely to the HR Director, Jen Thill. Individual Self-ID information is seen only by the HR Director; application materials are forwarded to the search team.

Questions regarding the position may be directed to Karen Quisenberry, Vice President, Production: kquisenberry@mnopera.org. Questions regarding the application process may be directed to Jen Thill, HR Director: jen@mnopera.org.

or to mail cover letter and resume directly to:

Minnesota Opera

Attn: Jen Thill

620 N. First Street

Minneapolis, MN 55401

Applications will be reviewed and responded to upon receipt. Position will remain open until filled.