Facilities Manager

Plymouth Congregational Church

Job Title:Facilities Manager

Reports To: Director of Operations

FLSA Status: Exempt

Position Summary: Facilities Manager:

· Embraces and supports the mission of Plymouth Congregational Church

· Leads in the development of the church’s capacity to support events

· Administers and performs functions related to the church's facilities and operations needs in an ethical and professional manner.

· Enthusiastically collaborates with staff and church members in creating a welcoming, well-maintained, safe, hospitable facility.

Duties and Responsibilities: In addition to the normal daily schedule, the Facilities Manager is available Sundays and weekday evenings as required to perform the following duties:

Daily Operations

1. Supervises the maintenance/custodial teams.

2. Oversees the building and landscape to ensure effective resource management and compliance.

3. Manages all Church grounds, including snow removal and landscaping.

4. Oversees a complete preventative maintenance program for all components of the church.

5. Ensures effective facility operations, space utilization, security and life safety programs, emergency preparedness and services, environmental compliance, and energy management.

6. Directs and occasionally performs tasks related to HVAC, electrical, plumbing, and custodial; manages the multiple vendors responsible for the maintenance of facility elements (e.g., mechanical, lighting, HVAC, landscaping).

7. Serves as the 24/7 point of contact for HVAC, plumbing, security, and fire alarm calls, responding by phone within 30 minutes.

8. Manages all Parking operations, including rental and leasing of parking spaces with outside users and their use in support of church events.

Event and Program/Ministry Support

9. Collaborates with Ministry Assistant for Operations, Public Safety Administrator, and Clergy and Staff to ensure the successful planning, execution, and completion of all church events.

10. Helps develop church calendar scheduling and executes building space use, allocation, and setup.

Security

11. Works with Public Safety Manager to create and execute a building security plan.

12. Works with law enforcement regarding the security of the building and grounds.

13. Maintains and responds with Public Safety Manager to all security needs of the church, including while off-duty.

14. Works with the Public Safety Manager to ensure a security staff member is on-site for all functions and that security protocol is followed.

Organizational

15. Collaborates with the Executive Leadership Team.

16. Develops short- and long-range facility utilization plans and facility budgets.

17. Leads projects for capital construction and building improvements.

18. Thinks proactively about the needs of the organization from a facilities perspective

19. Provides creative solutions to identified needs, maximizing workplace efficiencies, cost-effective solutions, and energy-conscious/environmentally responsible improvements.

20. Performs other related duties as assigned.

Supervisory and Interpersonal Responsibilities:

1. Supervises all employees in the area of facilities management, including:

a. Custodial/Maintenance Personnel

b. Lead Receptionist, who supervises other, hourly reception staff

c. Building Hospitality

d. Kitchen Coordinator

2. Collaborates with the Facilities Management Committee.

3. Supports the work of the Boards, committees, and clergy teams.

4. Ensures the appropriate church bodies and staff colleagues have timely and accurate information to manage the church's financial affairs and policies.

5. Sets high standards in an effective and service-oriented manner to support the work of the church.

6. Carries out supervisory responsibilities in accordance with church policies and applicable laws.

7. Interacts with church members in addressing questions and resolving concerns.

Qualifications

1. Has at least five years of related experience in facilities management.

2. Has First Class C Boiler License.

3. Bachelor's degree (B.A./B.S.) preferred, but not required, from a four-year college or university;

4. Possesses knowledge of Microsoft Office Suite programs, including Excel, PowerPoint, and Word, as well as the capacity to use EMS/Calendar software.

5. Has the ability to operate audio/visual systems and presentation equipment such as laptops, Zoom, and PowerPoint.

6. Demonstrates ability to read, analyze, and interpret building blueprints.

7. Demonstrates ability to respond effectively to sensitive inquiries or complaints.

Other Abilities

1. Shows ability to prioritize and manage multiple tasks simultaneously with strong attention to detail.

2. Demonstrates strong collaboration and interpersonal skills to build relationships and teamwork, including the ability to communicate with technical and non-technical colleagues

3. Able to provide clear instructions and documentation in a professional, helpful, courteous, culturally sensitive, and diplomatic manner.

4. Possesses strong verbal and written communication skills

5. Has experience with presentations

6. Shows capacity to work independently and proactively by identifying or initiating ways to enhance processes, procedures, or outcomes.

7. Demonstrates a high level of personal and professional integrity and ethics.

Physical Demands

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands, talk or hear, and taste or smell. The employee is frequently required to reach with hands and arms. The employee is occasionally required to climb or balance. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by this job include close vision, depth perception, the ability to adjust focus, and the ability to see color. The noise level in the work environment is usually quiet.