Facilities Manager

Holy Cross Lutheran Church

Los Gatos, CA

Facilities Administrator

Reports to: Senior Pastor

Status: Part Time

FLSA: Non-Exempt

Job Summary

The principle mission of this position is to manage and execute the facility and related administrative activities, and coordinate with an external bookkeeping service for Holy Cross Church and Children’s Center, in a manner that is efficient and that effectively represents the vision and value system of the Pastors and the Church Council.  The Facilitates Administrator works closely with the Called staff, Part-time staff, Volunteers. This is currently a part-time onsite position (16-20 hours a week, over 3-4 days). 

Essential Functions (primary):

Facilities Maintenance

·        Execute repairs or hire and manage contractors to address maintenance issues

·        Coordinate volunteer efforts in facility upkeep, repairs and beautification of buildings and landscaping, including two annual congregation-wide work days

·        Hire and supervise janitorial, pest control and landscape contractors (and others as needed) for the Church and Children’s Center.

·        Manage building maintenance and janitorial supplies inventory

·        Execute or coordinate volunteers for room set-up and tear down for meetings, Bible studies, presentations, etc.

·        Manage bid process and oversee major repairs or new construction

·        Oversee the purchasing of major equipment (i.e. copier, sound system)

·        Prepare, administer and communicate Church security plans

·        Manage the lawn service, upkeep and repairs for the parsonage (Pastor’s home)

·        Work closely with the Trustees and Church Council in developing and executing an overall facilities maintenance and refresh plan.

·        Provide a monthly report (first week) for the Trustee, President, and Pastor.

·        Prepare for and coordinate fire equipment and Fire Marshall inspections

·        Maintain sound and video system (mics, cameras, computers, etc.)

Insurance

·        Select and manage insurance coverage for Facilities and General Liability

·        Select and manage insurance coverage for Worker’s Compensation

·        Select and manage insurance coverage for Officers and Volunteers

·        Select and manage insurance coverage for Children’s Center vehicles

Financial

·        Liaise with any personnel or company employed to help keep the books

·        Record donations from all sources in Servant Keeper and provide a summary to the bookkeeper for entry into QuickBooks.

Essential Functions (secondary):

Administration

·        Collaborate with the Parish Administrator to ensure efficient and smooth ministry office operations, including selection of office software

·        Select and manage office equipment service providers for the Church and Children’s Center.

·        Oversee repair, maintenance and updates to the I.T. infrastructure

Human Resources

·        Initiate and track background checks and required state training of all volunteers and staff per the Holy Cross policy

·        Coordinate new hire systems as needed including telephone, computer, payroll, Policies and Procedures Manual, business cards, etc.

·        Maintain personnel files for Church and Children’s Center

Minimum Qualifications

·        Demonstrates a Christian faith

·        Able to execute handyman facility repairs

·        Experience in selection and management of contractors/suppliers

·        Business Experience

Physical Requirements

·       Able to work onsite

·        Able to move freely around the church facility

·        Able to lift at least 20 lbs.

Core Competencies

A.    Mission Ownership: Understands and supports the mission, vision, values and beliefs of Holy Cross Lutheran Church and models compassion, integrity, personal trust, ethics, values and accountability in all relationships.

B.     Contractor Management:  Demonstrated knowledge of the ability to select, negotiate with and manage contractors to accomplish a wide variety to needs.

C:  Organizational Agility:  Relies on experience and judgment to plan and accomplish goals, adapting to changing work priorities, develops and maintains positive working relationships, maintains confidentially, meets deadlines and schedules and sets priorities.  Enhances organization reputation by accepting ownership for accomplishing new and different requests; explores opportunities to add value to job accomplishments.

D.  Networking:  Networks with and maintains relationships with all different types of individuals and organizations for the good of the church.  Has the necessary interpersonal skills needed to handle all the different needs that arise on a daily basis.

E.  Strategic Agility:  Ability to deal with issues and knows how to handle such issues so that the task at hand can be completed quickly and successfully.  Analyzes issues and creates action plans to solve problems.