Facilities Management Office Assistant - January 2024

OVERVIEW
JOB TITLE: Facilities Management Office Assistant
PAY RATE: The hiring range for this position is $15.00 per hour.
HOURS: Monday-Friday 7:30am-4:00pm
LOCATION: St. Paul Campus
JOB SUMMARY:
Student Office Assistants are responsible for performing certain administrative duties within the Facilities Management office. They must possess exceptional communication skills and professionalism, be able to maintain confidentiality, and complete duties efficiently and with accuracy. Position starts January 3rd and is continuous.
ESSENTIAL FUNCTIONS:

• Answer phones and greet visitors who come to the office
• Assess visitor or caller needs and explain services, processes, and procedures, if needed
• Key Management: handing out vendor cards/keys, helping faculty/staff with key returns and new office keys.
• Determine what calls require immediate service, and pass on critical information using phone or radio
• Direct requests to the appropriate department
• Filing diagrams for events
• Enter data from work orders, overtime, and other paper records
• Scanning documents
• Other special projects, as determined by supervisor and/or administration in facilities

QUALIFICATIONS

• Minimum Qualifications:
  • Ability to interact positively with faculty, staff, and students
  • Ability to multi-task in a office environment
  • Ability to complete tasks promptly and accurately
  • Be self-directed and able to work independently
  • Strong organizational skills
  • Strong attention to detail
  • Fully vaccinated for COVID-19 or eligible for legally required exemption such as a medical or religious reason.
  • Good communication skills
• Preferred Qualifications:
  • Familiarity with word processing, computer data entry, filing, and fielding telephone calls
  • Knowledge of office equipment including copier, fax, printer, and phone system
  • Previous customer service experience in an office setting and/or a fast-paced environment
• Hours of operation are 7:30 am - 4:00 pm (Monday - Friday)

ELIGIBILITY
To be eligible for student employment, St. Thomas students must be degree seeking at the undergraduate, graduate and doctoral levels. Students must be actively enrolled at least part-time in courses for credit. For further information on eligibility please see the Student Employee Toolkit on One StThomas.
The University of St. Thomas is an Equal Opportunity Employer, including
disability and protected veteran status.