Facilities Coordinator - Dental

Who Are We?

We are Jefferson Dental & Orthodontics and believe in taking a personal approach to dentistry. Since our humble beginnings in Texas in 1967, we’ve been trusted friends for our patients near and far. At Jefferson, we understand it takes more than clinical excellence to earn a patient’s trust. It’s of the utmost importance that we all see the patient as a unique individual and demonstrate that their care plan is designed around each of their needs. We’ll do whatever it takes to put a smile on each patient’s face so the rest of the world can see how amazing it is. We truly change people’s lives. Do you want to be a part of our life-changing team?!

The Facilities Coordinator will work closely with the Facilities Manager to ensure all facilities in all markets are in proper operating condition and meet all code compliance and medical compliance per local, state, and federal regulations. They will also be supporting DeNovo project management and ongoing facilities maintenance.

What You’ll Do

Facilities, On-going

• Manage internal and external resources for ongoing maintenance to maintain the best patient care and office functionality.
• Primary contact and owns all Service Channel communication between offices and vendors.
• Develop and execute regular maintenance schedules for offices in all regions.
• Serve as point of contact and manager of all facilities and equipment vendors; create regular maintenance schedule with vendors.
• Take charge of facilities' work order process and scheduling for clinic issues, including providing weekly updates to the Executive Vice President of Operations on all outstanding orders.
• Manage regular bidding process with key vendors to negotiate pricing with supply vendors to ensure JDO is receiving the best pricing on all supplies.
• Able to effectively create partnerships with operational leadership to support all clinic offices and staff successfully.
• Build and manage facilities master project spreadsheet, ensuring effective project timing and cost-to-budget management.
• Manage vendor schedules to ensure efficient repairs/deliveries for clinics.
• Establish continuing maintenance programs to
• Identify key metrics that drive improved patient and employee experience for future growth and processes.
• And all job duties that the supervisor and leadership assigns.

DeNovo (New Office Build-Outs)

• Provide assistance in DeNovo set-up.
• Responsible for maintaining DeNovo project status spreadsheets – creating and updating the spreadsheet and ensuring each JDO department is on target with assigned tasks.
• Responsible for ordering furniture, office supplies, and other items (as needed) for DeNovo’s.
• Provide updated DeNovo spreadsheet each week while DeNovo’s are in progress.
• Lead weekly meetings, when appropriate, to ensure DeNovo projects are on track.

Who We’re Looking For

• Someone with 1+ years’ experience in multi-site maintenance in the Healthcare industry, preferably in the Dental field.
• Someone who has at least 1 year of Service Channel experience. (Preferred)
• Someone who has a working knowledge of fire and building codes and Health and Safety Compliance
• A motivational leader who understands the accountability for completing assignments and meeting or beating deadlines while maintaining thorough attention to detail and accuracy.
• Someone with exceptional organizational skills and thorough attention to detail
• Someone who effectively communicates at all levels with internal and external customers.
• Someone with a sense of urgency and the ability to multi-task in a fast-paced environment.
• Someone who is a team player but can also self-manage and independently set expectations.

Work Environment and Physical Demands

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully.

While performing the duties of this job, the employee is regularly required to talk or listen. The employee is frequently required to stand, walk, use hands to finger, and reach with hands and arms.

The employee is occasionally required to sit, climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Position Type/Expected Hours of Work

This position regularly requires long hours and frequent overnight and/or weekend work.

Travel

Travel (25%-50%) to the primarily local during the business day, although some projects may require more out-of-the-area and overnight travel.

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Extended hours
• Monday to Friday
• Overtime
• Weekends as needed

Work setting:

• In-person
• Office
• Outdoor work

Experience:

• Multi-site Facilities: 1 year (Required)
• Service Channel: 1 year (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person