Facilities Coordinator Assistant

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

As the Facilities Coordinator Assistant with Hines, you will, provide administrative support in an assigned area to ensure the smooth operation of the area. This position may support more than one individual. Responsibilities include, but are not limited to: 

• Provide basic administrative support to assigned team members.
• Answer phones, forward accurate and detailed messages, and as appropriate, disseminates general information to callers. In addition, check voice mailboxes on a regular basis and advises recipients of calls or directs calls to the appropriate area.
• As requested, type and proofread various documents such as routine correspondence, interoffice memos and reports.
• Copy and distribute routine reports in a timely manner.
• Prepare both internal and external mail. This includes special handling packages, internal/external mailings, and mailing lists. Also distributes mail and faxes as needed.
• Perform data entry when appropriate.
• Ensure that office supplies meet assigned group’s supply and stationary needs.
• Maintain appropriate filing systems, both manual and electronic.
• May prepare and process expense reports.
• Assist with special projects to support assigned area.

Minimum Requirements include:

• High school diploma or equivalent from an accredited institution.
• One or more years of experience in an administrative role in a professional office environment.

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.