Executive Secretary

Salary : $37,065.60 - $52,312.00 Annually
Location : BUSCH BUILDING, MO
Job Type: Full Time
Job Number: 112023
Department: City Clerk
Opening Date: 11/20/2023
Closing Date: 12/8/2023 11:59 PM Central
Description
Current vacancy is with the City Clerk's Office.
About the City Clerk Office Assignment:
The Executive Secretary for the City Clerk's Office will perform administrative duties for the department including working directly with the City Clerk. In this position, you will manage the City Clerk's schedule, and handle correspondence including mail, emails, phone calls, and meeting scheduling and setup. You may prepare agendas, take minutes, and produce meeting summaries. You will maintain multiple databases and calendars including working with City Council calendars and schedules. This person will work closely with the public to ensure communication is provided to City Council from constituents. A wide variety of work will be handled on a regular basis containing confidential information. The ideal candidate will be well organized, a self-starter, work autonomously, and be adaptable to unplanned changes, as well as possess strong attention to detail and excellent customer service skills.
Please clickherefor information on our excellent benefits!
Qualifications and Requirements
Experience, Education, and Training

• At least three years of responsible administrative office work.

***Must type accurately at a rate of approximately 50 words per minute for some assignments.
Licensing/Certification

• Obtain Notary certification within the probationary period depending on departmental assignment.

AND

• Assignment to some departments requires incumbent to possess a valid Driver's License and, in some cases, provide own vehicle for on-the-job transportation purposes.

PREFERRED

• Certified Administrative Professional (CAP) is desirable.

Functions
For more information on essential functions and other requirements, please see the
Other Requirements
Equal Opportunity Employer/Disability and Vet
Individuals with disabilities should request reasonable accommodations in accordance with the Americans with Disabilities Act prior to testing or appointment. Proof of United States Citizenship/Authorization to Work in The United States as established by the Immigration Reform Act of 1986 is a condition of employment. Pre-employment drug testing is required.
All interested candidates MUST complete the City of Springfield on-line application in its entirety. The candidate profile must include all employment history with accurate and complete information prior to submission. Resumes alone will not be accepted as the application, but they may be submitted as supplemental documentation.
Find out more about City of Springfield employee benefits through the following link:
01
The following questions are specific to the position you are applying for and must be completed accurately. The information you provide below must be reflected in the experience, education, or volunteer work provided in your application above. A response of 'see resume' will not be accepted.

• I understand.

02
The salary range for the Executive Secretary position is $17.82 - $25.15/hour. Is this acceptable?

• Yes
• No

03
How many years of responsible administrative office experience do you have?

• I do not have any experience
• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5 or more years

04
Please describe your administrative office work experience.
05
Do you have work experience with high public contact/customer service?

• Yes
• No

06
Do you have working experience in taking minutes for meetings?

• Yes
• No

07
Were you referred by a current City employee to apply for this position?

• Yes
• No

08
If yes, please state the full name of the City employee who referred you to this position.
Required Question