Address
Form of workTHE POSITION
The Executive Personal Aide (Executive Assistant) reports directly to an executive and will provide professional-level administrative support and personal care assistance with activities in the daily physical performance of their work. Administrative support and personal care at the executive level require a high level of tact, confidentiality, diplomacy, and discretion. The Executive Personal Aide will be privy to highly confidential information and may function in politically charged environments. The Executive Personal Aide will ensure the executive has the resources needed to succeed in their role and exercises independent judgment to determine what is necessary to ensure the successful daily physical performance of their work.
ABOUT THE EXECUTIVE
Councilmember Uranga serves the 7th District of Long Beach, which includes Wrigley, West Long Beach, and the Port of Long Beach. Councilmember Uranga serves on several boards and commissions, including California Coastal Commission, Rivers & Mountains Conservancy, Intergovernmental Affairs Committee, Climate, Environment & Coastal Protection Committee, & Budget Oversight Committee.
This position is an exempt, at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Aide is appointed by, and serves at the pleasure of the Council Office, and may be removed without cause.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Employment Type: Unclassified - Full-Time, Permanent
The Executive Personal Aide (Executive Assistant) reports directly to an executive and will provide professional-level administrative support and personal care assistance with activities in the daily physical performance of their work. Administrative support and personal care at the executive level require a high level of tact, confidentiality, diplomacy, and discretion. The Executive Personal Aide will be privy to highly confidential information and may function in politically charged environments. The Executive Personal Aide will ensure the executive has the resources needed to succeed in their role and exercises independent judgment to determine what is necessary to ensure the successful daily physical performance of their work.
ABOUT THE EXECUTIVE
Councilmember Uranga serves the 7th District of Long Beach, which includes Wrigley, West Long Beach, and the Port of Long Beach. Councilmember Uranga serves on several boards and commissions, including California Coastal Commission, Rivers & Mountains Conservancy, Intergovernmental Affairs Committee, Climate, Environment & Coastal Protection Committee, & Budget Oversight Committee.
- Provide executive assistance daily physical performance of their work including transferring and getting to/from activities of daily living.
- Ensure physical environments are readily accessible to and usable by persons with disabilities prior to the executive's arrival at meetings and engagements.
- Support the executive in the physical performance of their work by assisting with a variety of tasks including but not limited to lifting, pushing, pulling, reaching, carrying, assembling/disassembling, and/or preparing work-related materials and equipment.
- Transport and/or drive executive to meetings and engagements.
- Manage projects, schedules, cases, and/or priorities and maintain a system for tracking work.
- Schedule, maintain, and assist with the executive's calendar.
- Prepare written correspondence, communication, meeting agendas, newsletters, event flyers, social media posts, etc. as needed.
- Plan and execute all facets of meetings and events including venue selection, booking, catering, etc.
- Answer telephone calls, screen callers, take messages, and make/return telephone associated with daily physical performance of their work.
- Daily review of the calendar with the executive
- High school diploma
- Three (3) years of administrative support directly reporting to a management or executive level position.
- Experience as a caregiver/personal care aid aiding with activities of daily living including transferring and getting to and from activities of daily living.
- Physical ability to reach with hands and arms; climb, balance, stoop, kneel, crouch, or crawl; and lift up to 25 lbs. while avoiding potential injury from transferring, repositioning, or lifting.
- A valid California Driver's License is required.
- Ability to communicate clearly, tactfully, and effectively orally and in writing.
- Knowledge of effective customer techniques.
- Strong organizational skills.
- Flexible daily work schedule, including evenings and weekends.
- Flexibility to travel.
- Reliable transportation is highly desirable
This position is an exempt, at-will position. The incumbent will not accrue any civil service tenure or contractual employment rights in such position. The Legislative Aide is appointed by, and serves at the pleasure of the Council Office, and may be removed without cause.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.
The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting https://calcivilrights.ca.gov/fair-chance-act.
The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format, please call (562) 570-4102.
In support of the City's Language Access Policy, bilingual skills (Spanish, Khmer and/or Tagalog) are desirable for positions interacting with the public. This information is available in an alternative format by request at the agency contact on the bulletin. If a special accommodation is desired, please contact the agency two (2) business days prior to the test, if applicable.Employment Type: Unclassified - Full-Time, Permanent
