Executive II

Date: Mar 22, 2024Location:

Springfield, IL, US, 62702

Job Requisition ID: 36301

Agency: Department of Public Health
Office: Policy, Planning & Statistics

Division: Vital Records

Posting ID: 27-24-0244 / 36301

Posted: 3/22/2024-4/8/2024
Salary: $5,901-$8,825/month
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUSTapply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 27-24-0244 / 36301

Job Responsibilities

Develops training and educates staff on state statues, regulations and procedures regarding the Adoption Registry, Original Birth Certificate (OBC), legitimations, gender reassignment and paternity findings set forth by state law.

• Coordinates the promotion and dissemination of information about the Adoption Registry and OBC.
• Develops brochures, instructions and procedures necessary to operate the registry and OBC.
• Serves as a representative for the Department at Adoption Council meetings.
• Serves as liaison for the Adoption Registry program to other state agencies, organizations, legislative bodies and attorneys.
• Engaged in reviewing confidential information and eligibility standards for all requests including, adoptions, paternity, legitimations and gender reassignment.

Develops and implements the standards necessary to ensure quality control over the matches.

• Controls and evaluates the data matching routines.
• Processes customers’ requests in regards to adoption issues.
• Interacts with customers via phone regarding complex inquiries or unique situations.

Serves as working supervisor:

• Assigns and reviews work
• Provides guidance and training to assigned staff
• Counsels staff regarding work performance
• Reassigns staff to meet day-to-day operating needs
• Establishes annual goals and objectives
• Approves time off
• Prepares and signs performance evaluations

Serves as liaison with Information Technology regarding system support.

• Interacts with management regarding web modifications pertaining to adoption registry, legitimations, gender reassignment and paternity.

Develops and implements policies and procedures relevant to the Adoption Registry Program.

Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.

Requires two years of responsible administrative experience in a public or business organization.

Preferred Qualifications

Two years’ experience in vital records management.

Working knowledge of a variety of agency and Vital Records rules and regulations.

Two years’ experience analyzing administrative problems and adopting an effective course of action.

Two years’ experience interpreting vital records regulations and policies.

One year experience working with Word and spreadsheet software.

Work Hours: Monday - Friday 8:30am - 5:00pm
Work Location: 925 E Ridgely Ave, Springfield, Illinois, 62702
Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Leadership & Management

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $5,901.00 - $8,825.00 per month

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Springfield, IL: Relocate before starting work (Required)

Work Location: In person