Executive Assistant

Executive Administrative Assistant

Summary:

This dynamic role as Executive Administrative Assistant will provide high-level administrative support in a fast-paced environment to the Managing Director of Vital Materials. They will also oversee the general administrative functions and activities of the Fremont CA.

Responsibilities:

· Provide administrative support and daily scheduling assistance to the Managing Director

· Coordinate scheduling for onsite and virtual senior leadership team meetings

· Assist Managing Director with daily operations in a fast-paced environment

· Perform clerical and administrative tasks, including errands

· Organize domestic and international travel, booking accommodations, and flights for Managing Director

· Coordinate offsite meetings and events as necessary

· Coordinate reports, presentations, and planning for various sales, business, and management meetings

· Maintain inventory of office supplies; order new supplies as needed

· Perform or facilitate maintenance of office equipment including cleaning, maintenance, and repairs

· Manage office subscriptions for trade magazines and newspaper deliveries

Required Skills/Abilities:

· Excellent verbal and written communication skills

· Excellent organizational skills and attention to detail

· Excellent time management skills with a proven ability to meet deadlines

· Ability to function and remain flexible in a dynamic, fast-paced, and at times, stressful, environment

· Ability to work independently, proactively taking on multiple responsibilities

· Follow through on assignments to completion

· Extensive knowledge of office administration

· Extremely proficient with Microsoft Office Suite, including Excel and PowerPoint

· Extensive knowledge of office management procedures

Education and Experience:

Bachelor’s degree preferred or associate’s degree with equivalent experience.

Minimum three years’ experience working for a top tier company in a similar role is required.

Fluency in Mandarin Chinese (read/write/speak) is essential.

Location: Fremont, CA

Travel: No travel required

Job Type: Full-time

Salary: $90,000.00 - $120,000.00

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

About Vital:

Vital Materials is a global materials technology and equipment company. Established in 1995 in China, Vital Materials has vertically integrated industrial and commercial operations located in North and South America (Head Office in US), Europe (Head Office in Belgium), and Asia (Head Office in China) with over 6,000 employees worldwide.

Vital Materials evolved rapidly since our founding, yet we remain focused in the areas of rare-metals-based advanced materials and resource recycling. We are the world's leading manufacturer of selenium and tellurium products as well as being a key producer of gallium, indium, germanium, bismuth, and cadmium products for diverse end markets and hi-tech applications including semiconductors, displays, electronics, photovoltaics, LED, infrared materials, acousto-optics, thermoelectrics, photosensors, radiation detectors, pharmaceuticals, feed additives, glass, ceramics, and metallurgy. In addition, we produce custom manufacturing equipment for many industries like the energy, semiconductor, and automotive industry just to name a few.

Vital's persistent emphasis in R&D supports our endless efforts in quality excellence and our continuous development on clean technologies. This enables us to fulfill our motto, "Working for a better world", and continue growing as a responsible and sustainable materials technology group.

Job Type: Full-time

Pay: $100,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Monday to Friday

Ability to Relocate:

• Fremont, CA: Relocate before starting work (Required)

Work Location: In person