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Form of workRegular_0091409
Position Title::Executive Assistant - VP of Corporate and Continuing Education
Classification Title:Executive Assistant
Min Salary:$43,082.16
Salary Type:Annual
FLSA:NE = Non-Exempt
Position Summary::The Executive Assistant to the Vice President of Continuing Education is responsible for providing complex administrative support to an executive in the organization. Incumbent is responsible for coordinating daily functions of the office, including facility management, administrative operations, and technical support.
Responsibilities include maintaining and coordinating the executive’s calendar, monitoring the work of administrative desk staff, editing website content for department website, preparing and maintaining audit documentation, and coordinating facility use and building space requests.
Associate’s degree and two (2) years of experience providing administrative support to an organizational executive; or, an equivalent combination of education and experience.
Other Knowledge, Skills and Abilities::Knowledge of:
- Modern office procedures, methods, and equipment
- Recordkeeping practices
- Customer service principles
- Filing principles and practices
- Project management principles
- Computers and related software applications.
Skill in:
- Utilizing modern office equipment
- Maintaining various confidential records
- Preparing meeting minutes and agendas
- Managing complex projects
- Providing customer service
- Preparing correspondence, memos, and/or other related information
- Reviewing, assembling, and organizing data and information
- Using a computer and related software applications
- Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.
Positions in this class typically require: reaching, standing, walking, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.Department::
Corporate & Continuing Ed
Work Hours::Varies
Posting Date::01/04/2024
Open Until Filled:Yes
Duty and Responsibility::Provides advanced administrative and technical assistance for the executives and/or high-level management, requiring the use of administrative judgment; maintains confidentiality of information.
Duty and Responsibility::Manages executive calendars including scheduling business meetings and social events; provides related project management support. Coordinates building and facility use requests.
Duty and Responsibility::Initiates, develops, processes, prepares and records paperwork, databases, spreadsheets, applications, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records. May maintain information on a department website.
Duty and Responsibility::Collects, compiles, processes, and reviews information and/or data as directed.
Duty and Responsibility::Prepares, reviews, and/or processes a variety of correspondence, reports, information, paperwork, invoices, forms, and/or other related information in assigned area of responsibility; may maintain records and databases.
Duty and Responsibility::Performs back-up administrative support role for the President’s Office.
Duty and Responsibility::Performs other duties of a similar nature or level.
