Executive Assistant

Northwestern Mutual – South Hills is seeking a candidate to fill a full-time, in-office, administrative support role. Northwestern Mutual, South Hills is located at 1928 Cochran Road, Pittsburgh, PA 15220.

The responsibilities of the Executive Assistant include providing administrative support to the Managing Director, Director of Recruitment & Development, and Director of Operations & New Business daily to ensure organization and effective office communications.

Specific responsibilities include but are not limited to the following:

• Administrative support around hiring, selection process & onboarding process.

• Maintain office-wide calendar, schedule of meetings, events, and travel commitments.

• Draft letters, memos, and email correspondence to the office.

• Produce materials for the weekly office bulletin.

• Attend various weekly and monthly meetings to record and distribute minutes.

• Assist new personnel on how to use computers and various technologies.

• Schedule and assist with all building services.

• Maintain inventory and order office supplies as needed.

• Greet and welcome all clients and guests that enter the office.

• Manage logistics of local events including but not limited to coordinating catering and setting up the event.

• Help with various projects and tasks as needed.

• Assist in the ongoing development of office culture.

Qualifications:

• High degree of organizational skills, attention to detail, and accuracy.

• Four-year degree and previous professional experience.

• Ability to take initiative, work independently, and prioritize responsibilities.

• Knowledge of standard administrative practices and procedures.

• Strong computer and keyboarding skills.

• Excellent written and oral communication skills.

• Ability to work effectively in a fast-paced environment with people at all levels.

• Ability to maintain a high degree of confidentiality.

• Maintain a professional appearance for a professional services environment.

Compensation:

• Salaried position with benefits.

Job Types: Full-time, Internship

Pay: $40,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Pittsburgh, PA 15220: Relocate before starting work (Required)

Work Location: In person