Executive Assistant To Cno And Cfo - Full Time

If you are interested please apply online send your resume to NOrozco@mlkch.org
POSITION SUMMARY
The CNO and CFOExecutive Assistant provides direct administrative, organizational, and reporting support for the Chief Financial Officer and Chief Nursing Officer at Martin Luther King, Jr. Community Hospital. This position collaborates with other members within the organization to provide information and supporting documents that are consistent with the goals of the organization and that meets the needs of the executive team staff and vendors we work with.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Coordinates activities among various departments at Martin Luther King, Jr. Community Hospital
Updates policies and procedures as directed
Provides back-up administrative support as needed to CNO and CFO Directors
Coordinates and helps to maintain departmental personnel and payroll records
Maintains and orders office and computer supplies; vouchers purchases of goods and services
Develops and maintaining various departmental files as defined
Maintains departmental accounts and tracks budget activities
Responsible to keep track of and help Accounts Payable pay vendor invoices
Maintains the appointment calendar for the CNO and CFOand arranges travel for the CNO and CFO and rest of staff for conferences and meetings
Prepares minutes, letters, reports, articles, or other materials of an important or confidential nature from general instructions, or personal knowledge and research
Coordinates meetings within the office, across the department and in collaboration with our vendors
Serves as scribe during meetings as requested. Drafts meeting debriefs and distribute to appropriate team members. Follows-up on meeting action items.
Schedules conference rooms and Go-To meetings
Receives and/or facilitates telephone calls/messages accurately and in a timely manner
Creates and formats documents electronically including letters, memos, trip reports, itineraries, status reports, presentations (PowerPoint), spreadsheets (Excel and Visio) and other related documents, Photocopies articles, project materials, and other related paperwork and support documentation
Responsible for contract management including the drafting, reviewing, and revising contracts, as well as implementing systems and using software designed to ensure accurate tracking and recordkeeping regarding the fulfillment of contractual obligations
POSITION REQUIREMENTS
A. Education

• High School Diploma/GED equivalent required or equivalent work experience. Bachelor's Degree preferred.

• Two (2) years experience in office management preferred supporting C-level executive
• Experience working with Microsoft Office programs (Outlook, Word, PowerPoint, and Excel), and Adobe required; experience with Visio preferred.
• Knowledge of accounting processes (billing/bookkeeping and accounts receivable) preferred
• Previous experience in business office operations preferred
• Experience working with materials management team and placing orders for office necessities preferred
• Experience in vendor relations preferred

• Demonstrated knowledge of common microcomputer applications, such as word processing
• Typing speed 55+ wpm
• Strong organizational skills
• Ability to work under pressure and to maintain efficiency and composure
• Demonstrated commitment to participatory management and a strong service orientation
• Strong interpersonal and communication skills and ability to establish and maintain cooperative and harmonious working relationships