Executive Assistant To Chief Operating Officer

Executive Assistant to Chief Operating Officer-ABA Centers of America
Fort Lauderdale, FL

About ABA Centers of America

ABA Centers of America provides ABA (Applied Behavior Analysis) therapy and diagnostic services to people with autism. We help clients and families in our centers, in homes, and in the community. Our company began with one person trying to get help for two young family members with autism. Now our goal is to bring ABA therapy to as many clients as possible. Our clinics are in multiple locations, and we are expanding rapidly but with careful attention to planning and resources. Client care is at the center of everything we do.

Why You'll Love This Job
Are you an experienced Executive Assistant? Join a team that's making a difference! As Executive Assistant to our Chief Operating Officer for our rapidly growing, multi-state group of ABA therapy centers, your work will ultimately help bring our unique autism care services to kids and families. We're building a special organization committed to changing the way autism/ABA services are delivered. This position is your chance to join a forward-thinking company of professionals working together to make a real difference in people's lives.

This position is essential to our office and our success. The proper candidate will take initiative in projects and be supportive, flexible, and good at taking direction. We're looking for a high-energy, compassionate, and motivated professional with a sincere passion for serving others.

What You'll Do

Calendar Management: Participate in daily/weekly meetings for accurate and timely calendar management, including personal appointments, meetings, events, and travel.

General Administration:

• Maintain accuracy of contact database.
• Organize mail.
• Draft, proof, and finalize correspondence.

Communication: Provide project updates and act as a liaison for the Chief Operating Officer
Standard Documentation: Assist with manuals, procedures, and checklists for operations, events, travel, etc., and conduct annual reviews & updates.
Special Projects: Oversee projects and assist with project management.
Travel Planning & Logistics: Collaborate with the COO on creating custom travel experiences and perform travel-related research. Assist with planning itineraries and coordinating meal reservations or delivery at various properties and locations.
Event Coordination: Collaborate on planning and managing all event invitations, updating the calendar as needed.
Technology: Work in collaboration with COO's operational needs, assisting with setting up meetings.