Executive Assistant Team Lead, Clif Bar

Job Description
Are You Ready to Make It Happen at Mondelēz International?
Join our Mission to Lead the Future of Snacking. Make It Possible.
Mondelez (MDLZ) International, Inc is on a mission to lead the future of snacking by offering the right snack, at the right time, made the right way. Working for a global company with iconic brands, and supporting the Clif Bar business, you'll have a chance to make impactful changes. To your career. To your community. To your planet. And, to your life!
Location: This is a hybrid position based at our Emeryville HQ with expectations of in-office time minimum three days a week.
Mission: The Executive Assistant Team Lead supports the GM of the Clif Bar business unit as we move through our next exciting chapter. This person will play an impactful role in representing Clif Bar and Mondelez by applying their years of experience, knowledge, and ways of working. The Clif Bar administrative team reports into this role (with a dotted line into their respective executive) as we believe this structure incentivizes knowledge sharing, efficient communication, workload balancing, and teamwork while prioritizing individual career development.
Responsibilities & Outcomes:
GM Support Responsibilities:

• Manage calendar, scheduling, and provide proactive support in a fast paced, fluid environment
• Complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the GM's ability to effectively lead the company
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follow-through on projects to successful completion, often with deadline pressures
• Prioritize and flag email, and manage correspondence while providing timeliness and care
• Brief and prepare GM for important meetings and presentations by compiling and analyzing data, assisting with research and preparing summaries, agendas and reports
• Coordinate and manage travel arrangements (domestic & international), itineraries, and ensure GM is updated at all times
• Collaborate and engage with internal and external stakeholders while exemplifying Clif Bar values
• Prepare expense reports, process invoices, and manage other required documentation
• Support processes and projects that require cross functional coordination and information sharing
• Provide a bridge for smooth communication between the GM''s office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff
• Work closely and effectively with the GM to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the GM updated

Team Lead Responsibilities:

• Manage 2 direct reports: Executive Assistant and Front Desk Administrator
• Establish and iterate on EA team mission, vision, and goals
• Support EA effectiveness and successful development of their job responsibilities through dynamic coaching, mentorship, and advocacy, varying across the needs of each direct report; communicate performance expectations through consolidation, synthesis, and delivery of feedback during our performance review cycles
• Collaborate with the Leadership team reporting into the GM; align and execute top priorities across the organization
• Identify opportunities for team-wide load balancing, identify trends and recommend systemic improvements
• Lead EA team meetings, performance, compensation calibration, recruiting and hiring processes, and other team building programs
• Establish and maintain healthy relationships with cross-functional business partners (Finance, HR, Recruiting, Legal) in support of team programs and goals
• Manage coverage of the front desk which will include on-site presence

What you will bring:
A desire to drive your future and accelerate your career and the following experience and knowledge:

• 5+ years of experience as an Executive Assistant supporting C-Level executives required, previous experience leading a team is a plus
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Purchase order systems knowledge (SAP a plus)
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for leadership support, events, projects and meetings

The anticipated base salary range for this position is $80,000 to $115,000; the exact salary depends on several factors such as experience, skills, education, and budget. The salary range may vary based on geographic location. In addition to base salary, this position is eligible for participation in a bonus program with possibility for overachievement based on performance and company results. Mondelez offers a variety of benefits to eligible employees, including health insurance coverage, wellness and family support programs, life and disability insurance, retirement savings plans, paid leave programs, education-related programs, paid holidays and vacation time, and several others. Many of these benefits are subsidized or fully paid for by the company.
To learn more about Mondelez benefits and offerings, head to the Benefits Overview Site.
Pre-employment reference checks and drug-screening are required.
More about this role
What you need to know about this position: We are looking for an EA Team Lead who has people management experience, exceptional operational experience, and someone with a can-do attitude who's passionate about leading a great team, supporting our Clif Bar GM and working with an incredible group of people.
What extra ingredients you will bring:

• Proactive go-getter with a team-oriented mindset and proven experience supporting C-suite executives in a corporate environment.

Travel requirements: 10% travel per year
Work schedule: Monday through Friday from 9am to 5pm local time with some time zone flexibility.
Within Country Relocation support available and for candidates voluntarily moving internationally some minimal support is offered through our Volunteer International Transfer Policy
Business Unit Summary
The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, weproduce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands-including Oreo and Chips Ahoy! cookies, Ritz, Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products -are close at hand for our consumers across the country.
Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.
Job Type
Regular
Administration Support
Administration Services