Executive Assistant

Executive Assistant

Hatfield, PA

Position supports two sites and candidates must be able to travel to our sites as needed

COMPANY SUMMARY

Inverness Graham, a Philadelphia based buyout firm that acquires innovative companies where technology is transforming traditional industry, has created a new Life Sciences and Diagnostics platform with the acquisitions of Electron Microscopy Sciences (EMS) and Azer Scientific. Founded in 1969, EMS is the most comprehensive source for all microscopy and general laboratory research fields. Azer Scientific was founded in 2003 and has grown into a leading healthcare supplier serving histology laboratories. The two brands share a common mission to partner with customers to drive service innovation within the life sciences and diagnostic industries and, today, serve customers across 100 countries.

POSITION SUMMARY

Position requires organized, professional, and experienced Executive Assistant to support the executive team in corporate activities, projects, communications, and employee engagement. Responsibilities also include general administrative tasks such as greeting visitors to the office, making travel arrangements for executives and responding to communications. As an Executive Assistant to the CEO and VP, Human Resources, you will have exceptional communication skills and attention to detail with responsibility to maintain and refine internal processes that support executives companywide as well as coordinate internal and external resources to expedite workflows. You will manage communication with employees by liaising with internal and external executives on various projects and tasks.

ESSENTIAL JOB FUNCTIONS

• Manages general administrative tasks including meeting management, event coordination, project planning and execution for various corporate initiatives.
• Support executives with presentation creation and edits; manages file version control, storage and security.
• Manages the executive’s calendar, including making appointments and prioritizing the most sensitive matters.
• Organizes meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Answers communications in a polite and professional manner.
• Serves as champion of employee engagement activities including managing committee and event planning. (budgets, proposals, ect)
• Plays lead role in company engagement communications and activities, working collaboratively with committee resources to ensure buy-in and execution of identified engagement activities.
• Provides administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
• Maintains comprehensive and accurate records.
• Performs minor accounting duties.
• Maintains confidentiality.

SKILLS AND ABILITIES

• Expert in time management, multitasking, and problem solving.
• Expert in Microsoft Office Suite.
• Strong sense of ambition, self-motivation, and self-discipline.
• Strong interpersonal, communication and organization skills.
• Ability to persuade and influence others and to develop and deliver presentations.
• Professional manner in all communication and interactions.
• Ability to work in a deadline driven environment.

MINIMUM REQUIREMENTS

• Bachelor’s degree in business or related field.
• 5+ years of experience in an administrative role reporting directly to upper management.

PREFERRED REQUIREMENTS

• Prior experience as an Executive Assistant to the CEO and/or HR executive.

Electron Microscopy Sciences/Azer Scientific provides equal employment opportunities to all persons and prohibits employment decisions based on race, religion, color, creed, national origin, sex, age, disability, political affiliation, protected veteran status, or sexual orientation.

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