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SalaryFluidra is seeking an Executive Assistantthat is an efficient, responsible and a reliable administrative professional, who thrives in a busy, fast-paced environment. This person will support multiple members of our Executive team based in Carlsbad, CA.
WHAT YOU WILL CONTRIBUTE
In this position you will support multiple members of the Executive team in a fast-paced, highly demanding environment. The Executive Assistant position requires an efficient, responsible and reliable administrative professional, who thrives in a busy, fast-paced environment with varied responsibilities. The ideal candidate will possess the self-drive and passion for delivering consistent quality results with an intense focus on customer service. The candidate must have the ability to think and work independently and possess excellent time management skills in order to meet goals and deadlines under sometimes pressured conditions. The candidate must provide work product that demonstrates a comprehensive understanding of the company’s business needs and be resourceful and reliable in handling and completing matters in an efficient and accurate manner. Also calls for flexibility, excellent interpersonal skills and the ability to work with all levels of internal management and staff, as well as outside clients and vendors. Executive Assistants are at the center of communications, strategizing, scheduling, planning, and execution for their leaders.
The position demands excellent verbal and written communication skills, flexibility, the ability to provide proactive logistics management and efficiency, with demands and expectations prone to changing on a day-to-day basis.
The Executive Assistant will act as a strategic partner and will perform a wide range of executive administrative duties as required, including, but not limited to:
- Extensive complex scheduling and calendar management, as well as management of content and flow of information among executive team
- Extensive executive travel planning and coordination, including support while traveling, both domestically and internationally.
- Handles details of a highly confidential and critical nature which require in-depth knowledge of company operations, policies, and procedures
- Event planning to include for large meetings and off-sites. Travel may be required.
- Partners across organizational boundaries to deliver outcomes
- Provide strategic, complex calendar gatekeeping (including appropriate screening of communications to members of the executive team) and decision making based on an innate understanding of key priorities
- Attend leaders’ meetings, assist or own agenda development, and ensure follow-through on action items (including drafting and preparing necessary communications to be sent on behalf of members of the executive team), maintaining confidentiality.
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Expected to maintain and manage the dissemination of highly confidential communications and are delegated significant authority to act independently with regards to their core duties
- Will also accomplish a wide range of related special projects as assigned and may lead particular projects or processes within the functional area
WHAT WE SEEK
- 5+ years of executive level administrative experience is required
- Must have experience in complex office administration and using all office equipment and software (MS Word, Excel, PowerPoint. Experience in Visio is a plus)
- Must have at least a high school diploma with additional business office training. AA degree and/or further college work is preferred
- Ability to maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
- Strong written and verbal communication skills are essential
- Must have ability to think and work independently
- Must possess excellent time management skills to meet goals and deadlines under pressured conditions
- Must provide work product in a manner that shows a comprehensive understanding of the business needs of the company
- Must be resourceful and reliable in handling and completing multiple projects and tasks
- Must be able to operate in team-oriented environment and collaborate interactively with other Executive Assistants and provide seamless backup and support as needed
- Ability to travel
- Flexible work hours
- Ability to quickly adjust to changing priorities
- Ability to maintain a professional, approachable and positive demeanor at all times
- Bilingual (Spanish) is a plus
EDUCATION
His school diploma or equivalent
WHAT WE OFFER
An exciting opportunity to dive in and begin your career with a company that offers a competitive total rewards package that includes:
- 9/80 work week schedule (EVERY OTHER FRIDAY OFF!) with subsequent Fridays WFH
- Flexible vacation
- 11 paid Holidays
- Full range of health benefits including medical, dental & vision, short & long-term disability
- 401(K) matching (100% of first 3% contributed, 50% of the next 2%)
- Health and wellness programs / gym reimbursement
- Educational assistance up to $7,000 per year
- On-site self-service café / free gourmet coffee stations
- Company sponsored FUN events!
- On-site gym, ping-pong, foosball, outdoor bocce ball court, BBQ & firepit
- Generous product discounts
WHO WE ARE
Fluidra is a publicly listed company focused on developing innovative products, services and IoT solutions for the residential, commercial and wellness pool markets, globally. The company operates in over 45 countries, has over 7,000 employees and owns a portfolio of some of the industry’s most recognized and trusted brands: Polaris®, Jandy®, CMP, S.R. Smith, and Zodiac®. We also sell products under the Cover‐Pools®, iAquaLink®, Grand Effects® , Dell® and Nature2® names. With these combined resources we’re able accelerate innovation in critical areas like energy-efficiency, robotics and the Internet of Things.
Our focus is on creating the perfect pool and wellness experience responsibly. We take our mission to heart, and our employees embody these guiding principles in everything we do: passion for success,honesty & trust, customer collaboration,teamworkand inclusion,learn and adapt,excellence and innovation.
Don't meet every single requirement listed? At Fluidra, we thrive on building an inclusive workspace, so if you are excited about this role and your past experience doesn't align perfectly, we encourage you to apply anyways! You may be just the right candidate for this role or another role in the organization. Fluidra is proud to be an equal opportunity employer. Fluidra recruits, employs, trains, compensates and promotes regardless of race, religion, color, national origin, sex, disability, age, veteran status, or any legally protected characteristic.
Expected salary range is $85,000 - $105,000. Fluidra offers a comprehensive total rewards / benefits program that includes base salary, annual bonus based on performance of individual and company objectives, competitive 401K matching, paid vacation and sick time, full range of health benefits, educational assistance, etc. The actual salary offer will carefully consider a wide range of factors, including skills, qualifications, experience and location. Your recruiter will provide additional details on our compensation and total rewards program.
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