Executive Assistant (Ea)

Job Type
Full-time
Description
Position Tile: Executive Assistant (EA)
Openhouse seeks a highly organized and skilled Executive Assistant to provide a wide variety of administrative and clerical support for the executive director. Responsibilities will involve exposure to sensitive information and require considerable use of tact, diplomacy, discretion and judgment. The ideal candidate will have excellent verbal and written communication skills as well as be highly organized.
About Openhouse:
Openhouse was founded in 1998 to enable lesbian, gay, bisexual, transgender, and queer (LGBTQ) seniors to overcome the unique challenges they face as they age by providing LGBTQ-welcoming housing, resources, high-impact direct services, and innovative community programs. As a result, Openhouse reduces isolation and empowers LGBTQ seniors to improve their overall health, well-being, and economic security.
Openhouse actively seeks diversity in its staff, and we invite applications from people from a variety of backgrounds. We are searching for candidates of color, candidates in the LGBTQ community, and candidates who identify personally at any part of the incredibly rich gender spectrum. Systemic inequities in hiring have caused women, people of color, LGBTQIA+ folks, and others to apply to jobs only if they meet 100% of the qualifications. Openhouse encourages you to break that statistic and apply, as no one ever meets 100% of the qualifications. We look forward to your application.
Position Summary:
The Executive Assistant (EA) will be responsible for all aspects relating to support of the Executive Director (ED). The EA will assume responsibility for special projects as assigned; prepare materials for Board for meetings; attend Board meetings other high-level meetings to transcribe and distribute minutes and follow up on pending items as necessary. This is a full-time (1.0 FTE) non-exempt benefited position and reports to the Executive Director.
Compensation: Compensation is commensurate with experience in the range of $26.44-$33.65 per hour (which translates to $55,000-$70,000 annually). The EA is a full-time non-exempt position with the option to work from home one day per week. Openhouse offers a dynamic, vibrant, collaborative and supportive work environment. Openhouse is committed to racial and gender diversity, and requires all staff to attend training and JEDI working group events, training and programs. All eligible employees may participate in insurance benefits upon first of the month following 30 days after date of hire - full-time employees are eligible for health insurance, while full- and part-time employees are eligible for dental, vision, and LTD insurance. Openhouse also offers a wide range of additional benefits to employees including, but not limited to: EAP, PTO, 14 paid holidays, retirement and commuter benefit. Some benefits are pro-rated based on employee Full Time Equivalent (FTE).
To apply:
E-mail cover letter and resume detailing your qualifications and interest in the position to HR@openhousesf.org. No phone calls please.
Pursuant to the San Francisco Fair Chance Ordinance and the California Fair Chance Act, Company will consider for employment qualified applicants with arrest and conviction records. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to the applicant. After making a conditional offer and running a background check, if Company is concerned about a conviction(s) that is directly related to the job, the applicant will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. More information about the Fair Chance Act can be found by visiting https://calcivilrights.ca.gov/fair-chance-act .
Openhouse provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Women, people of color, transgender people, seniors and people with disabilities encouraged to apply.
https://www.openhousesf.org/
Requirements
Essential functions of position:

• Overall coordination of the ED's calendar, including coordinating meetings, agendas, conference calls, travel and other logistics
• Compose and prepare correspondence, presentation materials and other forms of communications.
• Meeting preparation including co-creating agendas, communicating with attendees, many of whom are busy and difficult to get a hold of (must have tactful approach).
• Organize, produce and send out all information for Board of Director bi-monthly meetings per by-laws.
• Attend and take notes at Board of Director bi-monthly meetings.
• Research, prioritize, maintain multiple timelines and follow up on incoming issues from a variety of sources; addressing concerns on behalf of ED and senior management, including those of a sensitive / confidential nature.
• Retreat/meeting coordination and logistics (ordering food, working with ops for set-up and technical needs).
• Determine appropriate course of action, referral, or response.
• Other duties as assigned by the Executive Director.

Experience and Skills

• Preferred, at least two years of experience as an executive secretary or support staff to CEO/Executive Director with non-profit experience a plus.
• Excellent attention to detail, focus and ability shift priorities quickly.
• Excellent written, proofreading and verbal communication skills.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point) and Adobe Acrobat.
• Experience and knowledge of basic office equipment, such as but not limited to: computers, printers, scanners, fax, phones, mail system and copiers.
• Strong interpersonal and organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Experience working with interdisciplinary teams.
• Able to recognize and affirm-and/or willingness to learn-that LGBTQ older adults live at intersections of race, ethnicity, class, culture, HIV status, sexual orientation, gender, gender identity, spirituality, and ability.
• Understanding of-and commitment to-social justice, and a desire to support and advance a personal, as well as an organizational, culture of diversity, equity, and inclusion.
• Active, informed, and engaged participation in Openhouse's intentional trainings in anti-oppression and anti-racism work.

PHYSICAL REQUIREMENTS: Full COVID vaccination required. Physical skills and ability to perform work that requires sitting, walking, stooping, bending and lifting up to 15 pounds.
Salary Description
$26.44-$33.65 per hour