Executive Assistant, Chairman's Office

At Black & Veatch, our employee-owners go beyond the project. For over a century, we have been breaking down social, economic and geographic barriers by making life's critical resources accessible to all. Working with us, you will help provide critical expertise as we, along with our valued clients, deliver solutions that positively impact communities around the world. Our professionals are our greatest asset, and we believe nothing is more important than the health, happiness and professional growth of our employee-owners. With a focus on flexible work-life balance options, an expanding and diverse workforce, and limitless career growth opportunities, we will give you our best to help you give us your best, and together we can build a world of difference.
Req Id : 100732
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Contract Hire Only for this Project : No
Why Black and Veatch
Recognized by Glassdoor as a 2023 Top 100 place to work, Black & Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1. Our hybrid environment allows you to balance your work and personal life.
At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.
The Opportunity
In this Executive Assistant role to the Chairman's office, you will work the under general direction of top management (Chief Executive Officer or Division President) and Chief of Staff to provide administrative support services and perform broad range of administrative functions based upon understanding of company policy, executive's views and philosophy.
Key Responsibilities

• Deals with matters of the highest confidential nature that involve strategic operations, legal or financial issues, requiring utmost diplomacy and sensitivity.
• Duties and tasks are non-routine, as well as hours, requiring substantial and regular independent judgment.
• Possesses thorough knowledge of workgroup's policies and procedures, as well as in-depth understanding of company policies and processes.
• Frequently interacts with upper management within and outside their workgroup. Exchanges information with key external contacts, such as board members, financial stakeholders, and outside consultants.
• Organizes flow of administrative work through supervisor's office. Organizes and prioritizes activities for executive(s), including controlling access to executive's calendar.
• Develops process to ensure accurate, effective and efficient delivery of tasks.
• Maintains executive's or work group's calendar. Acts as executive's delegate in appropriate areas. Screens and responds to telephone and email inquiries, as well as written correspondence, on behalf of executive.
• Plans and arranges meetings, travel, and events, and coordinates applying for international travel documents.
• Initiates or composes various documents including correspondence, reports and presentations requiring knowledge of executive's views, philosophy, and some understanding of technical matters.
• Researches, analyzes and summarizes information. Participates in developing, administering and communicating policies and procedures. Serves as a resource to others in the resolution of problems and issues.
• Generates or distributes ad hoc reports using various business systems and databases. Generates simple to complex documents, such as letters, memos, spreadsheets and presentations.
• Create and review expense reports for compliance.
• May code, route, and track invoices. May verify accuracy of invoices prior to approval.
• Acts in capacity of a lead person. Does not have management responsibility for the people to whom they provide work direction.
• Performs other general clerical duties as needed.

Preferred Qualifications

• 10+ years relevant experience preferred.
• High School Diploma or equivalent preferred.
• Advanced MS Word skills. Advanced MS Excel and PowerPoint skills. Advanced MS Outlook skills.
• Concentration and cognitive skills. Initiative. Interpersonal skills. Attention to detail and reading comprehension.
• Communication skills, including verbal and written skills. Spelling and grammar skills.
• Ethics and values. Integrity and trust.
• Ability to make decisions. Ability to prioritize. Problem-solving ability.
• Expense Reporting Systems (Creating). Expense Reporting Policies and Procedures (Reviewing and approving).
• Time Reporting Policies and Procedures. Time Reporting Systems.
• Human Resource Information Systems.
• Travel Systems. StafTrak. Telephony and Web conferencing. Electronic Repository Systems. Financial Information Systems

Minimum Qualifications

• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.

Management Responsibilities
Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.
Certifications
Work Environment/Physical Demands
Typical office environment.
Competencies
Interpersonal Skills
Communication
Integrity
Decision quality
Salary Plan
ADO: Administrative Services
Job Grade
008
Black & Veatch Holding Company, its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) affirmative action laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy. We offer professionals an array of health and welfare benefits that vary based on their geographic region and employment status. This may include health, life accident and disability insurances, paid time off, financial programs and more. Professionals may also be eligible for a performance-based bonus program.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.