Executive Assistant And Project Manager

Trustmark’s mission is to improve wellbeing – for everyone. It is a mission grounded in a belief in equality and born from our caring culture. It is a culture we can only realize by building trust. Trust established by ensuring associates feel respected, valued and heard. At Trustmark, you’ll work collaboratively to transform lives and help people, communities and businesses thrive. Flourish in a culture of diversity and inclusion where appreciation, mutual respect and trust are constants, not just for our customers but for ourselves. At Trustmark, we have a commitment to welcoming people, no matter their background, identity or experience, to a workplace where they feel safe being their whole, authentic selves. A workplace made up of diverse, empowered individuals that allows ideas to thrive and enables us to bring the best to our colleagues, clients and communities.

Trustmark is currently seeking an Executive Assistant/Project Manager to work at our corporate office located in Lake Forest, IL. This is a hybrid work arrangement that requires 4 days in the office.

They will support the executive leaders and provide high level administrative support including schedule management, handling information requests, preparing data and presentations, meeting and event coordination, and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, scheduling meetings and catering, making travel arrangements, etc. 

Duties & Responsibilities:

• Provide high-quality administrative assistance to the executive and direct reports. Duties include scheduling meetings, organizing daily calendars, managing day-to-day operations of the division, making travel arrangements, planning on and off-site meetings and events.
• Provides administrative support to executive leader projects, programs and initiatives, including status reporting.
• Works closely with management and other departments to ensure that the scope and direction of each project is on schedule, tasks are being completed, and Project will be delivered on time.
• Serves as liaison and primary point of contact with other divisions/ELT members, corporate departments, consultants and partners. Support includes scheduling meetings, greeting guests, coordinating signatures and information requests, interview coordination, etc.
• Supports office needs which include partnering with facilities and IT on space and new hire needs, maintaining office supplies, sorting and distributing mail, maintaining conference rooms, etc. Ensures proper operation of equipment, troubleshooting malfunctions, and calling for maintenance/repair of equipment.
• Prepare and/or coordinate payment of invoices and expense reports. Maintains, tracks, reconciles and/or submits expense reports and allocation of charges. Ensures Travel & Expense submissions adhere to company policies.
• Other duties as needed/assigned.

 Education & Experience:

Required:

• Must have at least 5 years’ experience as an Executive Assistant to a Senior Executive and team of a mid-sized or large organization
• Strong interpersonal skills with ability to work well with all levels of internal management and staff, as well as outside clients and vendors
• Excellent Teams and Microsoft Office skills including experience putting decks together in Power Point
• Quick on the job learner that is open to taking on whatever is needed.  
• Can be back up to CEO EA at times
• Ability to multi-task to manage/prioritize multiple projects simultaneously
• High level of demonstrated integrity and confidentiality
• Strong collaboration, detail oriented, accurate, organized and able to work independently in a self-directed environment.
• Ability to meet deadlines with strong follow-up skills
• Strong communication (verbal and written) skills
• Strong critical thinking ability: use logic and reasoning to foresee and identify potential problems and proactively take steps to remedy the issues
• Outstanding organizational, problem-solving skills and critical thinking skills

Preferred:

• Previous experience with SharePoint and Concur.
• Associate or bachelor's Degree.

Come join a team at Trustmark that will not only utilize your current skills but will enhance them as well. Trustmark benefits include health/dental/vision, life insurance, FSA and HSA, 401(k) plan, Employee Assistant Program, Back-up Care for Children, Adults and Elders and many health and wellness initiatives.  We also offer a Wellness program that enables employees to participate in health initiatives to reduce their insurance premiums.

For the third consecutive year we were selected as a Top Workplace by the Chicago Tribune. The award is based exclusively on Trustmark associate responses to an anonymous survey. The survey measured 15 key drivers of engaged cultures that are critical to the success of an organization. 

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, sexual identity, age, veteran or disability.

If you are a Colorado resident and this role is a field-based or remote role, you may be eligible to receive additional information about the compensation and benefits for this role, which we will provide upon request.