Executive Assistant And Office Manager

Executive Assistant & Office Manager

Southern Devall, the leading marine transportation provider in America, is seeking an experienced Executive Assistant to support our CEO and COO. This role is critical to our overall success by ensuring our top executives remain focused and organized.

Key Responsibilities:

• Streamline day-to-day logistics for our CEO & COO, enabling them to concentrate on strategy, leadership, and company direction.
• Coordinate group meetings and events, both on and offsite.
• Manage dynamic schedules efficiently.
• Plan and coordinate travel arrangements.
• Receive, prioritize, and handle calls and correspondence.
• Attend meetings at the request of the CEO or COO to take minutes and document follow-up actions.
• Organize and draft personal correspondence (email) for the CEO.
• Contribute to special projects, which may involve research and reporting.
• Handle executive expense accounting.
• In addition to Executive Assistant responsibilities, this role will oversee vendor relationships for our Houston office (Custodial, Office Supplies, Pest Control, etc.) and ensure the office is well-maintained and stocked.

Key Attributes:

• Sound judgment: Works independently, prioritizing, planning, and scheduling tasks effectively.
• High energy level: Thrives on diverse assignments and can adapt to changing priorities.
• Professional demeanor: Highly organized and able to represent the CEO, COO, and our company at the highest level with customers and stakeholders.
• Discretion: Maintains the highest level of confidentiality, in line with the information access this role entails.

Requirements:

• High School Diploma
• Minimum 2 years of C-suite Executive Assistant experience or 6 years of senior management Executive Assistant experience
• Proficiency in the MS Office suite
• Exceptional communication skills, both verbal and written
• Fluency in English
• Eligibility for employment in the United States without sponsorship

Job Location:

This role is currently open to candidates who can work in the Rice Military/Washington Ave. area of Houston, Texas.