Executive Assistant

Amethod Public Schools (AMPS) is a mission and values driven organization. Our mission is to provide a rigorous college preparatory education and character development program that will prepare students from underserved communities to succeed in college and beyond. Our day-to-day work is embodied by a set of core values: Students First, Adaptability, Perseverance, Results Oriented Mindset (Accountability), Commitment to Distinction (Be the Change). We are looking for team members who exude these values and a passion for our mission.

POSITION SUMMARY

We are seeking a resourceful and detail-oriented Executive Assistant (EA) to provide comprehensive administrative support to our Chief Executive Officer and Home Office team. As the EA, you will be responsible for supporting one or more senior leaders, managing a wide range of tasks, including calendar management, travel arrangements, and correspondence preparation, as well as providing office management support to the Home Office. Additionally, this role will involve coordinating schedules and serving as liaison between the CEO and staff, and facilitating communication with the broader organization and community.

The EA reports to the CEO. This role demands a strong sense of urgency and the ability to work independently with sound judgment. The ideal candidate is a high-performing, fast-moving, detail-oriented, team-player.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support:

• Manage the CEO's dynamic calendar, scheduling appointments, and coordinating meetings.
• Prepare expense reports and handle confidential correspondence.
• Arrange intricate travel plans, itineraries, and agendas.
• Compile necessary documents for travel-related meetings.
• Act as a gatekeeper, facilitating access to the CEO while ensuring efficient time management.
• Serve as a direct liaison between the CEO and staff, conveying the CEO's initiatives and directives.
• Communicate with the Home Office and broader organization through weekly newsletters.
• Research, prioritize, and address incoming issues and concerns, maintaining confidentiality when necessary.
• Determine appropriate actions, referrals, or responses to various matters.
• Facilitate smooth communication between the CEO and various business groups.
• Uphold credibility and trust with senior management through effective leadership.

Board Liaison Responsibilities:

• Organize and plan Board meetings, ensuring logistical and procedural readiness.
• Communicate with Board members to ensure meeting attendance.
• Prepare and distribute meeting agendas and materials.
• Facilitate meeting proceedings in-person and via Zoom platform.
• Compile and distribute meeting minutes, manage video recordings, and handle technical requirements.
• Procure interpreters, as needed.

Office Management:

• Attend meetings and webinars, taking detailed notes.
• Manage document filing, correspondence, and supply ordering.
• Maintain vendor lists.
• Coordinate visitor reception at the office lobby.
• Provide administrative support as needed.
• Perform other duties, as assigned.

QUALIFICATIONS:

• Bachelor’s degree.
• 2+ years of experience as an office manager or providing administrative assistant to executive leaders or directors.
• Demonstrated proficiency in Microsoft Office, Adobe Suite, and Google Suite.
• Demonstrated proficiency in marketing and social media content management, preferred.
• Bilingual in Spanish or Mandarin, preferred.
• Previous experience in education or nonprofit environments, preferred.

CANDIDATE REQUIREMENTS:

• Unwavering commitment to the organization, its mission, and core values.
• Strong organizational skills and exceptional attention to detail.
• Excellent communication and interpersonal skills.
• Ability to thrive in a fast-paced environment and solve problems effectively.
• Strong decision-making skills.
• Ability to collaborate effectively and build partnerships.
• Ability to work with multiple technologies and learn new systems quickly.
• Ability to work independently and with minimal supervision.
• Knowledge of public education and charter school movement, preferred.

PHYSICAL REQUIREMENTS:

• Prolonged periods of desk work and computer use.
• Motor coordination and finger dexterity for keyboarding and other tasks.
• Occasional lifting of objects up to twenty pounds.
• Ability to access and navigate various facilities within the organization.

COMPENSATION:

The salary range for this position is $70,000-$90,000. Salary is commensurate with experience, education, and expertise. A competitive benefits package is also offered.

This is a full-time, exempt, 100% in-person position.

AMPS is strongly committed to hiring a diverse and multicultural staff, and we encourage applications from traditionally under-represented backgrounds. AMPS does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, national origin, ethnic origin, or any other reason prohibited by state or federal law.