Executive Assistant

ELPA21 designs and delivers English Language Proficiency assessments to K-12 students, professional learning to educators, and technical advisement to states and schools.
We are seeking an adept Operations Coordinator to oversee the functions of ELPA21's administrative operations. This role demands a proactive approach to coordinating a high-capacity leadership team, project coordination, and being the point of contact for ELPA21 to support the Executive Director on staffing needs. In coordination with the main CRESST Business Office, the incumbent is responsible for preparing procurement requisitions for contractors, software, and supplies in accordance with the University's guidelines, policies, and procedures. The staff member will provide direct support to the Executive Director, acting as a facilitator in resolving problems, addressing issues, and responding to questions. Serve as the liaison to the consortium members, governing boards, committees, program/project directors and collaborators, supervised by the Executive Director. The responsibilities will include orchestrating logistical aspects for meetings and events, refining operational procedures, maintaining records, and leading special project coordination.
We value a detail-oriented, collaborative spirit capable of independent decision-making. Our team is committed to making a significant impact in K-12 education by helping states, schools, educators, and families improve outcomes for English learners. Join us to contribute to a mission-driven environment that empowers educators and students alike.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
20
Records
Qualifications
Required/Preferred
1. Strong verbal and written communication skills, capable of being clear, direct, and concise.
Required
2. Demonstrated organizational skills with successful experience in coordinating the activities of a busy and productive executive office.
Required
3. Knowledge of University policy and procedures in areas of accounting, travel, purchasing, and subcontract awards to coordinate and expedite tasks with associated central offices.
Required
4. Demonstrated experience in acceptable accounting and business practices in financial, contract and grant, and administrative issues.
Required
5. Ability to identify, analyze, and resolve problems as they arise and keep the Director apprised of problems.
Required
6. Ability to exercise independent judgment, initiative, resourcefulness, and discretion in decision-making.
Required
7. Ability to negotiate with campus departments when an exception to policy or procedure is required.
Required
8. Skill in proof reading and editing both draft and final copy for grammar, syntax, and spelling to ensure that all final documents issued by the Director are error-free.
Required
9. Shows the capacity for efficient task management and execution and excellent time management skills, ensuring that tasks are completed efficiently, and goals are met promptly.
Required
10. Ability to identify, analyze, and resolve problems, embraces incremental improvements in workflow and process efficiency
Required
11.Knowledge in using new technologies to enhance work efficiency and productivity
Required
12. Ability to pay attention to details without losing sight of the bigger picture, ensuring thoroughness in all tasks
Required
13. Ability to uphold confidentiality with integrity, crucial for maintaining a professional environment.
Required
15. Experience in training and onboarding staff with an empathetic approach to learning and development.
Preferred
16. Basic knowledge of the hiring process in a university setting, with working experience related to Personnel and Payroll policies, procedures, and organizational structure
Preferred
17. 3-5 years' experience as project coordinator, administrative assistant, or Executive Assistant
Preferred
18. Familiarity with AI capabilities and comfort using AI to support assigned work
Preferred
19. Based in LA, work history with UCLA desired
Preferred
20. Familiarity with K12 classroom education in US schools
Preferred
21. Willingness to learn new subject matter such as high stakes assessment, US education policy, and contract management.
Preferred
Additional Posting Information
Bargaining Unit:
CX-Clerical & Allied Services
Application Deadline:
03-25-2024
External Posting Date: