Executive Assistant

Description

Salary Estimate: $54620.80 - $81972.80 / year
Learn more about the benefits offered for this job.

The estimate displayed represents the typical salary range of candidates hired. Factors that may be used to determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees already in this role. The typical candidate is hired below midpoint of the range.

Introduction

Last year our HCA Healthcare colleagues invested over 156,000 hours volunteering in our communities. As an Executive Assistant with HealthOne you can be a part of an organization that is devoted to giving back!

Benefits

HealthOne, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
  
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  
• Family support through fertility and family building benefits with Progyny and adoption assistance.
  
• Referral services for child, elder and pet care, home and auto repair, event planning and more
  
• Consumer discounts through Abenity and Consumer Discounts
  
• Retirement readiness, rollover assistance services and preferred banking partnerships
  
• Education assistance (tuition, student loan, certification support, dependent scholarships)
  
• Colleague recognition program
  
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

Would you like to unlock your potential with a leading healthcare provider dedicated to the growth and development of our colleagues? Join the HealthOne family! We will give you the tools and resources you need to succeed in our organization. We are looking for an enthusiastic Executive Assistant to help us reach our goals. Unlock your potential!

Job Summary and Qualifications

Responsible for providing administrative support to Senior Executives. Schedule and arrange meetings, travel, and assist in preparation of presentations and reports. Collaborate with other Executive Assistants to complete work and meet the needs of the HCA Continental Division office. 

 DUTIES INCLUDE BUT ARE NOT LIMITED TO:

·Consistently maintain calendars for assigned executives on a daily basis, utilizing Outlook.

·Consistently gather information for preparation of reports in a timely manner, requesting assistance from appropriate personnel.

·Assist with preparation of PowerPoint presentations.

·Onboard new employees, as needed (i.e. order mobile device, computer, supplies, business cards, and IT forms).

·Prepare and process expense reports in Concur.

·Coordinate travel arrangements.

·Consistently complete assignments with a high degree of accuracy and meet deadlines.

·Provide relief support to Executive Assistant team members when necessary.

·Coordinate meetings and projects with the Executive Assistant team, as needed.

·Coordinate meeting/training and conference rooms for assigned executives.

·Process invoices and in a timely manner.

·Meeting arrangements: order catering, reserve conference rooms, and document preparation.

·Practice and adhere to the “Code of Conduct” philosophy and “Mission Statement.”

KNOWLEDGE, SKILLS & ABILITIES:

·Ability to prioritize schedules, tasks and needs.

·Exercise independent and critical thinking to prioritize workload.

·Ability to maintain an efficient flow of information.

·Ability to handle details for assigned executives so they can perform the more important duties of their position.

·Ability to make decisions and be accountable for those decisions.

·Ability to handle difficult situations professionally and with courtesy. Advise appropriate persons of situation.

·Ability to organize filing systems and assure timely record retention duties for easy retrieval of information.

·Understand the organizational and political structure of the organization; apply knowledge in screening calls to the assigned executives and other executive team members.

·Proficient in Microsoft applications, Internet searches, and relevant databases.

·Ability to work independently and under pressure to follow through on issues.

·Ability to communicate clearly and concisely, both verbally and in writing.

·Ability to establish and maintain long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations.

·Ability to work effectively with other employees and external parties.

What qualifications you will need:

• Minimum 5 years executive administrative support experience 
• Previous health care experience preferred
  
• Bachelor’s degree preferred
  
• Meet basic reading, writing, and comprehension requirements

As part of HCA Healthcare, we at HealthONE® serve the metro Denver area as the largest healthcare system, with more than 11,000 employees. Our hospitals – The Medical Center of Aurora, North Suburban Medical Center, Presbyterian/St. Luke’s Medical Center, Rocky Mountain Hospital for Children, Rose Medical Center, Sky Ridge Medical Center, Swedish Medical Center and Spalding Rehabilitation Hospital work together to provide a higher level of care. In addition, our system includes eight hospital freestanding emergency departments and numerous ambulatory surgery centers, eight CareNow urgent care centers and occupational medicine clinics, physician practices, medical imaging centers and AirLife Denver, which provides critical care air and ground transportation serving Colorado and surrounding states.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.
HCA Healthcare Co-Founder

Be a part of an organization that invests in you! We are reviewing applications for our Executive Assistant opening. Qualified candidates will be contacted for interviews. Submit your application and help us raise the bar in patient care!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.