Executive Assistant

The mission of Centinela Youth Services, Inc. (CYS) is to strengthen families and communities by empowering youth to resolve conflicts and overcome obstacles in order to become successful students and contributing adults. CYS is a 501c3 non-profit, restorative justice organization established in 1975. CYS operates a variety of innovative programs proven to increase student performance and reduce school dropout rates, gang involvement, youth violence and crime which ultimately helps preserve families. CYS is leading innovation that is transforming youth justice in LA and the state, with a commitment to both youth development and serving victims of youth crime, while impacting systemic change to end the school-to-prison pipeline. CYS is also providing leadership to critical juvenile justice reform in LA County and is growing rapidly as a result.

Compensation

This is a nonexempt full-time position, including benefits. Salary is commensurate with experience. All full-time employees are invited to participate in the company’s health benefits package after completing the 60-90-day employment introductory period. Our benefits program includes select health plans and dental plans at 100% cost reimbursement (for employee only), vision insurance, time off accruals and holiday pay.

Work Location

This position will require both remote work and time in our Inglewood, CA office.

Minimum Qualifications

• Excellent verbal and written communication skills. Excels in communicating clearly and professionally with internal and external customers.
• Strong customer service skills, with a proven track record of actively seeking to support both peers and organization leaders.
• Presentation skills – both oral and written.
• Excellent interpersonal and conflict resolution skills.
• Excellent organizational skills and attention to detail including the ability to help others stay organized.
• Excellent time management skills with a proven ability to meet deadlines.
• Excellent use of technology, especially Microsoft (365, Word, Excel, PowerPoint, Outlook,
• SharePoint, Teams) and Salesforce applications. A high level of comfort and efficiency in using software is required.
• Familiar with basic office equipment (i.e., fax machines, copier, etc.)
• Adept at learning new technologies.
• Strong analytical and problem-solving skills; ability to make decisions using available resources and sound judgment.
• Ability to prioritize tasks and retrieve information quickly and efficiently.
• Ability to act with integrity, professionalism, discretion, and confidentiality.
• Ability to work effectively as part of a team to achieve established outcomes.
• Must be able to commute to various locations within the Southern California area.
• Bilingual capability in English & Spanish is preferred.
• Must be able to pass background clearances.
• Must possess a valid California driver’s license, have use of a motor vehicle and be able to provide evidence of automobile liability insurance.

Education and Experience

• Bachelor’s degree in Business Administration/related field or the equivalent combination of education/experience.
• At least three years of executive-level administrative related experience is preferred.

General Functions and Responsibilities

This position reports to the Executive Director and Programs Director. The Executive Assistant will support leadership in the effective execution of the CYS Mission and Programs. This includes but is not limited to providing administrative and clerical services, short-term project support or leadership, and coordination of key stakeholders including staff, volunteers, and Board members.

Under the supervision of the Executive Director and Program Director, the duties of the Executive Assistant include, but are not limited to the following:

• Type, word process, format, edit, revise, proofread, and process a variety of documents and forms including general correspondence, notices, reports, applications, permits, memos, agreements, statistical charts and other documents from rough draft or verbal instructions; compose routine correspondence; copy, disseminate, and post documents and information as appropriate.
• Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with other departments, the public, and outside agencies; coordinate and arrange special events as assigned; particularly Board of Director activities.
• Support the Executive Director and Program Director in key projects as assigned.
• May represent assigned leadership by attending meetings in the leader’s absence and speaking on their behalf.
• Assist the general public, staff, and outside groups and agencies by providing information related to specific program area of assignment; receive office and telephone callers; respond to complaints and requests for information relating to assigned responsibilities; refer callers to appropriate staff for further assistance as needed.
• Provide information and forms to the public; collect and process appropriate information; apply applicable policies and procedures in determining completeness of applications, forms, records, and reports.
• Operate a variety of office equipment including a computer, typewriter, switchboard, copier, facsimile machine, and adding machine; utilize various computer applications and software package.
• Compile, prepare, and enter data into a computer from various sources; verify data for accuracy and completeness; assist in the compilation of reports.
• Maintain accurate and up-to-date office files and records for assigned areas; prepare and monitor various logs, accounts, and files for current and accurate information.
• Monitors inventories of supplies and materials; prepare purchase requisitions and requests for payment in coordination with CYS Administrative Assistant.
• Process mail including receiving, sorting, time stamping, logging, and distributing incoming and outgoing correspondence and packages in coordination with CYS Administrative Assistant.
• Conduct research and present findings, as applicable to business needs.
• May be required to complete personal errands for executive.
• Perform related duties as assigned.

Working Conditions

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 pounds at times
• Must be able to access and navigate each department at the organization’s facilities
• Must possess a valid California driver’s license, have use of a motor vehicle and be able to provide evidence of automobile liability insurance

How to Apply

Send a cover letter and resumé through Indeed for consideration. Recruitment for this position will end upon receipt of a sufficient number of resumes. Only those applicants with the most relevant qualifications and knowledge will be invited to participate in the oral interview. No phone calls please.

CYS, Inc. is an equal opportunity employer. Applicants are considered for all positions without regard to race, color, sex, gender identity, national origin, age, mental or physical disability, medical condition, marital status, sexual orientation, pregnancy, ancestry, religion, military or veteran status, or any other status protected by law.

CYS, Inc. provides reasonable accommodations consistent with its legal obligations. Therefore, applicants who may need reasonable accommodation or other assistance in relation to a disability or religion, at any point within the application process or thereafter if hired, should immediately inform CYS, Inc. by sending an email through our website. To learn more about CYS, Inc. or the services provided, you may visit the website at www.cys-la.org.

Job Type: Full-time

Pay: $26.44 - $31.25 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Inglewood, CA 90301: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Preferred)

Experience:

• Executive Level Administration: 3 years (Preferred)

Work Location: Hybrid remote in Inglewood, CA 90301