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Job Title: Executive Administrator (EA)
Department: Administration - Office of the CEO
Reports to: President & CEO
Job Title: Executive Administrator (EA)
Department: Administration - Office of the CEO
Reports to: President & CEO
FLSA Status: Full-time/Exempt
SUMMARY
The Executive Administrator (EA) is a new role for the agency, and a significant opportunity to have an immediate mission impact. Reporting directly to the CEO, the EA will be a well-organized and reliable partner, empowering the CEO’s bandwidth. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to upper management, while always maintaining confidentiality. The ideal candidate will also have experience orchestrating work to ensure that senior executive priorities and organizational goals are achieved while upholding best practices. Knowledge of Council on Accreditation (COA) standards is a definite plus.
DUTIES AND RESPONSIBILITIES include the following (Other duties may be assigned):
DUTIES AND RESPONSIBILITIES include the following (Other duties may be assigned):
- Manage professional scheduling for the CEO, including agendas, mail, email, phone calls and other logistics. Coordinate scheduling and calendar management, as well as content and flow of information to the Executive Leadership Team.
- Liaise with the Board of Directors and Board Committees as directed.
- Comprehensively prepares for Executive Leadership Team meetings, Board meetings, and other meetings as assigned, and executes meeting follow-up items, including minutes and action items.
- Provide administrative and office support, such as document drafting, spreadsheet creation, filing system, database, and dashboard maintenance.
- Organize team communications and plan events, both internal and off-site.
- Coordinate CEO travel logistics and activities, including accommodations, transportation, and meals.
- Completes monthly CEO expense reports.
- Performs benchmarking research and analysis in an ongoing effort to contribute to CPA’s mission and growth.
QUALIFICATIONS
- Bachelor’s Degree required. Can be supplanted by at least five years of experience in an administrative role reporting directly to upper management.
- Excellent written and verbal communication skills.
- Strong time management and the ability to organize and coordinate multiple concurrent and competing projects.
- Advanced proficiency with office productivity tools and an aptitude for learning new software and systems.
- Experience overseeing budgets and expenses.
- Creativity in developing and testing new internal processes and structures.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Uncompromised integrity and the ability to maintain confidentiality of information related to the agency, its clients, and employees.
STATEMENT ON WORKPLACE CULTURE
Employees shall respect the diversity of all individuals (e.g., clients, co-workers, stakeholders) and refrain from any form of discrimination and/or harassment based on race, color, national origin, religion, sex, disability, age, citizenship status, genetic information, marital status, sexual orientation, military and veteran status, gender identity, arrest record, victim of domestic violence and housing status, or other differences.
Children’s Place Association strives to cultivate a work environment that honors the voices and lived experiences of every staff member. Therefore, all employees share the responsibility of creating and cultivating a welcoming and supportive work environment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is frequently required to sit. The employee is also frequently required to stand, walk, talk, and hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision requirements for this job include close vision, distance vision, and color vision.
WORK ENVIRONMENT
The work environment described here is representative of that which an employee encounters while performing the essential functions of this job. The noise level in the work environment is typically low.
The work environment may include any or all of the following: working alone; working with others; verbal contact with others; and working in a hybrid capacity that utilizes work time in both home and company office spaces.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees so classified.
