Executive Assistant

Newport Beach Association of REALTORS® is looking to fill the position of Executive Assistant. We are a non-profit organization that has been in business for over 90 years, located in Newport Beach. The Executive Assistant is responsible for assisting the Chief Executive Officer and providing a friendly, welcoming and efficient service to all members, in line with the Association's vision and values on customer service.

Responsibilities and Duties:

• Assist the Chief Executive Officer with various administrative duties.
• Maintain professional business attire and demeanor.
• Attend committee meetings, maintain minutes, and work as a liaison to said committees.
• Provide Professional Standards Guidance to membership.
• Plan and facilitate logistics for social and charitable events, including contract negotiations, guest lists, venue preparation, presentation materials, catering, entertainment, decor, and marketing materials.
• Create and edit monthly association newsletter using graphic design software. (Canva)
• Maintain a high quality of customer service, assist in keeping the membership records accurate, undertake general office duties including correspondence, emails, filing, website updates, and social media postings.

Qualifications:

· High school diploma or general education degree (GED) required.

· 2 years of administrative experience.

· Proven success in event planning or coordination

· Proficient in Microsoft Office.

· Knowledge of graphic design software. (Canva)

· Excellent interpersonal and communication skills.

· Comfortable working in a high-volume role.

· Demonstrated ability to prioritize tasks and manage time efficiently.

· Basic computer skills in various software and web-based applications.

Benefits:

If you satisfy certain eligibility requirements, you may participate in those portions of the Newport Beach Association of REALTORS® benefit program for which you qualify. The various features of the program may include: Medical and Dental Insurance, Vacation, Holidays, Sick Leave, 401k.

Work Remotely

• No

Job Type: Full-time

Pay: $48,000.00 - $52,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Newport Beach, CA 92663: Relocate before starting work (Required)

Work Location: In person