Executive Assistant

Executive Assistant – Principal | Education & Operations

SUMMARY

The Executive Assistant will provide superior support to our Principal of Education & Operations. This is a highly visible position that requires flexibility, excellent interpersonal skills, discretion and a professional demeanor, project coordination experience, exceptional attention to detail and the ability to work well with all levels of internal management and staff, as well as members and outside clients/vendors.

DESCRIPTION

• Act as gatekeeper and confidant to the Principal
• Supports calendar and email management
• Conserves Principals time by reading, researching and routing correspondence; drafting letters, documents, and proposals; collecting and analyzing information; initiation of telecommunications
• Independently manage small projects that include short deadlines and involve participation by members and directors/managers
• Screens calls and interact with visitors, vendors and others; solve routine and complex inquiries. Schedule appointments, meetings and travel itineraries
• Maintain division organization chart
• Assist in preparation of meeting minutes
• Assist the executive team during business planning and other times throughout the year
• Prepare agendas, collect and distribute materials for meetings
• Adeptly handle incoming communications and respond to internal requests for information
• Handle sensitive and confidential information with discretion
• Deliver communications on behalf of the Principal
• Act as a resource for other team members; specifically in marketing and project delivery

KNOWLEDGE and SKILLS

• Experience coordinating travel arrangements
• Strong written and verbal communication skills
• Ability to multitask and to function independently
• Strong organizational and time-management skills
• Attention to detail and proven ability to manage tasks from commencement to end
• Must maintain confidentiality at all times

REQUIREMENTS

• Bachelor’s degree preferred
• 5 or more years previous experience as a high-level assistant
• Advanced skills in Outlook, Word, Excel and PowerPoint.

**We offer a competitive salary and benefits package which offers: Medical, Dental, Vision, Life, Short- and Long-Term Disability Insurance, 401(k), along with paid Vacation and paid Holidays

Principals only. Recruiters, please do not contact this job poster.