Executive Assistant

Responsibilities

• Support Executive with all day-to-day tasks, both professional and personal.
• Handle important professional tasks for Executive including but not limited to project management, calendar management, note taking, email correspondence, signature pages, and expense reporting.
• Possess extensive travel management and recovery experience working with both private and commercial travel. Ability to coordinate complex travel logistics.
• Oversee the day-to-day office operations including office management, answering calls, greeting visitors etc.
• Plan, setup and execute company stakeholder events, including: board meetings, private dinners, team building activities, and office events.
• Compose documents and collaborate with appropriate departments to format, edit and proofread. Coordinate printing for presentations, proposals, and other client deliverables.
• Respond to requests from the Executive regarding research and information gathering, updates, arranging appointments, clarifying information, etc.
• Serve as the primary point of contact for all internal and external matters pertaining to the Executive.
• Work closely with administrative staff on calendar and office management.

Qualifications

• Bachelor's degree - GPA Requirement: 3.8 or higher
• Minimum of 2-6 years’ experience supporting high level executives in a similar role.
• Ability to maintain the highest standard of discretion and confidentiality.
• Detail oriented self-starter with the ability to anticipate needs to propose and execute solutions.
• Conscientious and takes ownership of the work and or project until full completion.
• Strong communication skills and high emotional intelligence.
• Highly organized with strong attention to detail.
• Ability to multitask and prioritize competing tasks and deadlines.
• Extensive familiarity with Microsoft Office suite (Outlook, Word, Excel, PowerPoint, etc.).
• Ability to travel on occasion to other offices, residences or local errand locations when necessary.
• Accessibility, availability and responsiveness after hours is required.

Compensation and Benefits:

• Competitive compensation
• Medical, dental and vision
• Employee Assistance Program
• Paid time off, including holiday pay
• 401(K)
• Additional - daily lunch and snacks, discounts, paid parking and professional development opportunities

Job Type: Full-time

Education:

• Bachelor's (Required)

Experience:

• Executive Assistant: 3 years (Required)

Ability to Commute:

• Santa Monica, CA 90401 (Required)

Work Location: In person