Executive Administrator

Executive Administrator
Executive AdministratorExecutive AdministratorExecutive AdministratorExecutive AdministratorExecutive AdministratorExecutive AdministratorExecutive AdministratorExecutive Administrator

About Our Client: Our Client is a renowned educational institution dedicated to providing exceptional learning experiences and support to students. With a strong commitment to academic excellence and fostering individual growth, Our Client has been a leader in the education field for years.

About the Role: Our Client is seeking a proactive and highly organized Executive Assistant to provide crucial administrative support to the Executive Director. You will play a key role in ensuring the smooth operation of the organization, with a particular focus on project and calendar management.

Responsibilities:

• Project Management: Take the lead in managing and coordinating various projects for leadership. This includes creating project plans, tracking progress, and ensuring deadlines are met.
• Calendar Management: Prioritize and manage the calendars of the Executive Director, scheduling meetings, appointments, and events to optimize their time and productivity.
• Administrative Support: Provide comprehensive administrative support to the Executive Director, including document preparation, communication, and travel coordination.
• Communication: Act as a point of contact for internal and external stakeholders, effectively relaying messages and maintaining professional correspondence.
• Meeting Coordination: Schedule, plan, and organize meetings, conferences, and appointments, ensuring that all necessary resources and materials are prepared.
• Attend Board Meetings: Take and maintain detailed notes of all board meetings.
• Documentation: Create and maintain important documents, reports, and presentations as requested by the leadership team.
• Data Management: Manage and organize sensitive data, files, and records, ensuring confidentiality and accuracy.
• Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation, and prepare detailed itineraries.
• Expense Management: Handle expense reports and reimbursement requests efficiently and accurately.

Qualifications:

• Previous Experience: Proven experience as an Executive Assistant or similar administrative role with a strong focus on project and calendar management.
• Organizational Skills: Exceptional organizational and multitasking abilities, with a keen attention to detail.
• Communication: Excellent written and verbal communication skills.
• Tech Proficiency: Proficiency in Microsoft Office Suite and project management tools.
• Discretion: Strong sense of discretion and ability to handle sensitive and confidential information.
• Initiative: A proactive attitude with the ability to anticipate needs and solve problems independently.
• Team Player: Collaborative mindset with the ability to work effectively within a team.

Education Requirements:

A bachelor's degree and/or relevant certification is strongly preferred.