Executive Administrative Assistant

We are looking for someone who can be trustworthy, who is a hard worker, and who wants to be able to create a schedule based on what works best for them to thrive. This position will be part-time to start (30) hours- but could lead to full-time should the right situation occur. Looking to hire immediately.

At Colorado Pond Pros, we thrive when our people thrive. We’re currently looking for an executive Administrative Assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Support the Operation Coordinator and Company Founder primarily, to ensure that company goals and objectives are accomplished and that operations run efficiently

• Maintain and refine internal processes, and coordinate internal and external resources to expedite workflows

• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling, including agendas, mail, email, phone calls, client management, and other company logistics

• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

• Maintain professionalism and strict confidentiality with all materials

• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

Must possess Outstanding computer skills: Google Suite- must be excellent in making and maintaining Excel spreadsheets.

• Four or more years of experience in an administrative role reporting directly to upper management

• Excellent written and verbal communication skills

• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects- Capable of finding and implementing both apps and technology to help organization and efficiency of executive team.

• Proficiency with office productivity tools and an aptitude for learning new software and systems -Must possess Outstanding computer skills: must be excellent in making and maintaining excel spreadsheets.

• Flexible team player, willing to adapt to changes and unafraid of challenges

• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• Experience in developing internal processes and filing systems

At Colorado Pond Pros, we're a close-knit, family-owned business dedicated to creating and maintaining stunning outdoor living spaces since 2001. As a Master Certified Aquascape Contractor, our team of pond experts receive ongoing training to ensure we provide the highest quality work in the industry. We take pride in our A+ rating with the Better Business Bureau, and we're committed to working alongside Mother Nature to turn your dreams into reality. Choose Colorado Pond Pros and you're choosing fun, professionalism, and excellence.

All though we have a starting pay range we believe strongly in performance-based recognition. We will also look at your experience and make adjustments accordingly.

Company Culture:

Colorado Pond Pros has a down-to-earth, fun company culture rooted in teamwork, respect, and maintaining a balanced life. We encourage open communication and collaboration, allowing every member to provide insight and contribute to our success.

Experience a non-toxic work environment where everyone's voice matters and maintaining a healthy work-life balance is prioritized.

Enjoy competitive pay, paid time off, additional bonuses, and the company's signature monthly "fun day" to unwind with your teammates.