Executive Administrative Assistant

Summary
Responsible for performing Executive Administrative, organizational, confidential, and high-level clerical functions in support of the Executive Director and Director of Curriculum, Instruction & Innovation.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Description of Job Tasks

• Demonstrate a commitment to:
  • Understand, appreciate, and make accommodations for student
  • Include and engage families in the student's
  • Support all Windsor Charter Academy policies, procedures, and
  • Provide personal and professional
• Maintain comprehensive knowledge of the school's mission and programs to promote external partnerships that strengthen programs and initiatives.
• Establish and maintain superior stakeholder
• Research, compile, organize, analyze complex data and prepare reports, articles, and
• Maintain databases on a variety of
• Prepare information, documents, and materials for committees, meetings, and Arrange and participate in conferences and committee meetings. Take and transcribe meeting minutes.
• Initiate, type, compose, and edit correspondence, forms, newsletters, and
• Serve as contact for Executive Director's Handle calls, answer questions, problem solve, and provide information to parents and community members regarding school programs.
• Prepare materials for all Executive Director and Director of Curriculum, Instruction & Innovation meetings, including meeting agendas, reports, presentations, and handouts; coordinate, review, compile and disseminate meeting Create and review meeting minutes and action items and maintain accurate and current records.
• Attend all Executive Board Regular Session meetings and occasional Special Session Record, prepare and distribute meeting minutes that accurately reflect the discussion and decisions from each meeting. Take roll-call votes of Board action taken and announce results as appropriate. Ensure required signatures are obtained at meetings and in some cases, attest documents.
• Maintain the Executive Director and Director of Curriculum, Instruction & Innovation's calendar, scheduled meetings, and appointments.
• Assist Executive Director and Director of Curriculum, Instruction & Innovation with projects and
• Manage confidential information regarding parents, staff, and
• Attend work and arrive in a timely
• Perform other duties as

Education and Related Work Experience

• Bachelor's degree required
• Two years of related experience
• Equivalent combination of education and experience acceptable

Licenses, Registrations or Certifications

• Criminal background check required for hire
• CPR and first aid training will be required at hire
• Administrating medication in a school setting training required

Technical Skills, Knowledge & Abilities

• Possess the following:
  • Oral and written communication skills
  • Conflict resolution skills
  • English language skills
  • Math skills
  • Interpersonal relations skills
  • Critical thinking and problem-solving skills
• Maintain confidentiality in all aspects of the
• Communicate with students, parents/guardians, staff, and community
• Be a part of and work with a
• Manage multiple
• Manage multiple tasks with frequent
• Maintain honesty and integrity in all aspects of the
• Adhere to attendance requirements, including regular and punctual employee
• Communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
• Recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate
• Work independently and manage time
• Diffuse and manage volatile and stressful

Materials and Equipment Operating Knowledge

• Personal computers, peripherals, and media equipment
• Google collaborative tools like Gmail, Calendar, Drive, Docs, Sheets, Slides, and Forms
• Microsoft Word, PowerPoint, Excel, Adobe, and other software
• Typical office equipment

Physical Requirements & Working Conditions
The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Activity
Amount of Time
None
Under 1/3
1/3 to 2/3
Over 2/3
Stand
X
Walk
X
Sit
X
Use hands to finger, handle, or feel
X
Reach with hands and arms
X
Climb or balance
X
Stoop, kneel, crouch, or crawl
X
Talk
X
Hear
X
Close vision at 20 inches or less
X
Distance vision at 20 feet or more
X
Peripheral vision
X
Ability to adjust to focus
X
Weight and Force Demands
Amount of Time
None
Under 1/3
1/3 to 2/3
Over 2/3
Up to 10 pounds
X
Up to 25 pounds
X
Up to 50 pounds
X
Up to 100 pounds
X
More than 100 pounds
X
Mental Functions
Amount of Time
None
Under 1/3
1/3 to 2/3
Over 2/3
Compare
X
Analyze
X
Communicate
X
Copy
X
Coordinate
X
Instruct
X
Compute
X
Synthesize
X
Evaluate
X
Interpersonal Skills
X
Compile
X
Negotiate
X